MINUTES OF THE ORANGE COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES MEETING HELD ON WEDNESDAY, MARCH 14, 2012, AT 8:30 AM IN THE GREAT ROOM, KAPLAN HALL, NEWBURGH CAMPUS Present: Chair J. Wolfe, Vice Chair H. Ullrich, A. Anthonisen, R. Krahulik, G. Mokotoff, T. Hunter Absent: Secretary M. Murphy, E. Cruz, S. O�Donnell I. CALL TO ORDER - Chair Joan Wolfe called the meeting to order at 8:35 am. Chair Wolfe discussed the recent passing of Ada DeGeus who was a past Director of the Alumni Association and a graduate of SUNY Orange. Ms. DeGeus was very active in many projects on campus and a summary of her achievements was distributed. A moment of silence was held in her memory. II. CONSENT AGENDA A. Approval of regular minutes from January 11, 2012. B. Approval of Petty Cash Reimbursements and Financial Statements for January � February 2012. C. Approved Faculty Appointments Name Discipline Effective Ana Guzman Full-time Tenure Track Instructor Pro-rated for Spring 2012 Nursing Semester Patricia Vuolo Full-time Temporary Instructor Pro-rated for Spring 2012 Nursing Semester D. Approved Faculty/Staff Retirements Faculty: Name Discipline Years of Service Effective Darlene Walsh* Professor 23 5/18/12 Dental Hygiene *At the same time, the Board granted the approval of the Early Retirement Incentive as stated in the Faculty Association contract for Darlene Walsh, in addition to the status of Professor Emeritus for her 23 years of dedicated service to the College and the students throughout her career. Staff/Chair: Judith Schwartz* Department Chair 31 6/29/12 Mathematics *At the same time, the Board granted the approval of status of Professor Emeritus for her 31 years of dedicated service to the College and the students throughout her career. Hunter/Anthonisen Unanimous III. PRESIDENT�S REPORT- William Richards > A copy of the construction timelines for the Middletown Campus was distributed. > Parking will be a bit of a challenge when the Harriman lot is taken off-line in April, however plans for alternate parking have been put in place and the College community will be advised. > The second tennis courts will be taken off-line and used for Faculty/Staff parking. > Lab School construction is ahead of schedule and both the Middletown Lab School and the Newburgh Lab School are scheduled to open in August. > JMZ Architects received the American Institute of Architects Eastern NY 2012 Design Award for Kaplan Hall, Newburgh Campus. > SUNY Orange graduate, Beth Wagner, will receive her Bachelor�s degree from Franklin University and it will be presented to her at our Commencement ceremony in May. IV. REPORT OF THE COLLEGE GOVERNANCE SYSTEM � Michelle Tubbs > A Governance Committee Survey was completed and there were 82 responses, resulting in a 60% response rate. Executive Committee will begin reviewing responses by committee using a rubric. > Executive Committee is continuing its work on the creation of a Procedures Manual. > Executive Committee has been focused on determining the best shared governance structure for SUNY Orange now that the College is a multi-campus institution. EC is requesting the Education Advisory Board to research the shared governance structure at multi-campus community colleges and reporting on their effectiveness, satisfaction, strengths/weakness and advantages/disadvantages. > Executive Committee has proposed a reduction of its quorum. A proposal has been circulated and was discussed at the March 12th Assembly meeting and will be voted on at the April 16th Assembly meeting. > At its February 1st meeting, Executive Committee had the opportunity to discuss its cost saving and revenue generating suggestions with President Richards. > The Social Committee is coordinating a college-wide retirement recognition ceremony to be held on campus after the May 15th Assembly meeting. > A re-focusing of the charge, work and membership of the Information Technology Committee on academic technology is underway. > Executive Committee is working on finding a low-cost way to connect (video & audio) the Newburgh and Middletown campuses for Assembly meetings. A trial run was done using Skype at the March 12th Assembly meeting and overall it went well. There will be a debriefing with IT and improvements will be made with the hope of implementing with full participation from Newburgh by the end of semester or beginning of fall. V. REPORT OF THE STUDENT TRUSTEE � Erica Cruz On behalf of Student Trustee Cruz, who was unable to attend, Chair Wolfe read the following report of the Student Trustee: > Newburgh Senate: A group has been formed to create a Newburgh Senate. They have filled Officer Positions that will shadow the current Senate Officers. Starting March 15th and until the end of the semester, we will hold our Senate meetings in the teleconferencing room in the library. The Senate and I are confident this group will be prepared as a fully functioning Senate at the end of the semester. At the end of the semester, a campus wide election will be held for four slots. If not completely filled, another election will be held in the fall. They are in the process of creating their own constitution which will then be put out for approval on the Newburgh Campus. VI. OLD BUSINESS - None VII. NEW BUSINESS 1. Financial Audit Review Roz Smith, Vice President for Administration and Finance introduced the College�s Auditors from UHYLLP Certified Public Accountants. They proceeded to give an overview of the College�s Compliance Report for year ending August 31, 2011. The overall review was positive and there were no significant negative findings by the Auditors. A discussion ensued regarding detail of the report and a motion was made to approve the Auditors Report. Krahulik/Anthonisen Unanimous 2. A motion was made to approve Resolution No. 10 - Naming of the Morrison Lab School. Anthonisen/Ullrich Unanimous 3. A motion was made to approve Resolution 11 � Tuition Increase Effective Fall 2012 Anthonisen/Ullrich 5 Yes / 1 abstained 4. A motion was made to approve Resolution 12 � Fee Changes for AY 2012-2013 Krahulik/Hunter Unanimous VIII. BOARD CHAIR COMMENTS � Joan Wolfe . > Chair Wolfe thanked trustees Anthonisen, Ullrich, and Hunter for attending the Community College Advocacy Day in February on behalf of the College. > A recent article from the Times Herald Record titled �Nationally ranked SUNY Orange deals with loss of six players due to grades� was distributed. Coach Rickard is quoted in the article as stating �that�s the way it goes�the thing about SUNY Orange�it�s not a free ride.� He further states that students cannot come to SUNY Orange just to be on the basketball team and coast. They must go to class, do the labs and if not, this is what can happen. Chair Wolfe felt that the article showed our commitment to high academic standings at the College. > Upcoming Events were announced as follows: o Employee Appreciation Day Breakfast 4/17/12 o Devitt Center for Botany and Horticulture Dedication Ceremony 4/19/12 o Congressman Gilman�s 90th Birthday Celebration 5/17/12 o Commencement 5/19/12* > Fall Meeting Schedule will be distributed at the May meeting. Meetings will be held on the 2nd Monday of each month for AY 2012-2013 at 4 PM. > Committee of the Whole updates will be given by Student Support Services, OTA�s Center for Assistive Technology, and Veterans Services in AY 2012-13. Trustees should advise Chair Wolfe if there are other updates they would be interested in. IX. COMMITTEE REPORTS AND/OR RECOMMENDATIONS X. COMMENTS FROM THE PUBLIC Kathleen Malia, Faculty President noted that she attended the Community College Advocacy Day also and she had mixed feelings about what we can expect from the state in funding. It�s evident that there will be some assistance, but it may not be all that we hope for. XI. BOARD DISCUSSION XII. EXECUTIVE SESSION XIII. BOARD ADJOURNMENT At 9:20 am a motion was made (Anthonisen/Ullrich) to adjourn the meeting. A joint meeting of the Board of Trustees and the Foundation Board was held directly after this meeting. Respectfully submitted, Carol A. Murray Secretary to the Board NEXT BOARD MEETING BOARD RETREAT Wednesday, June 13, 2012 8:30 AM � 11:30 AM Winding Hills Golf Club March 14, 2012 - Board Minutes - 4