MINUTES OF THE ORANGE COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES MEETING HELD ON WEDNESDAY, MAY 11, 2011, AT 8:30 AM IN THE MUSIC ROOM, MORRISON HALL, MIDDLETOWN, NY Present: Chair A. Anthonisen, Vice Chair G. Mokotoff, Secretary M. Murphy, V. Boucher-Parisella, R. Calderin, T. Hunter, S. O�Donnell, H. Ullrich, J. Wolfe Absent: R. Krahulik I. CALL TO ORDER - Chairman Arthur Anthonisen called the meeting to order at 8:30 am. II. CONSENT AGENDA A motion was made to approve Consent Agenda items Calderin/Ullrich A - G. Unanimous A. Approved the regular Meeting Minutes dated April 14, 2011. B. Approved the Petty Cash Report for April 2011 in the amount of $0.00 and the fiscal report from 9/1/10 � 4/30/11. C. Approved Staff and Chair Appointment Name Title Effective Elaine Torda Chair, Department of Interdisciplinary Studies 1/18/11 D. Approved Faculty Appointments Name Title Effective Helen Helfer Instructor, Department of Behavioral Science full-time, temporary AY 2011-2012 Christine Henderson Instructor, Department of Behavioral Science AY 2011-2012 full-time, tenure-track Mary De Lara Gamory Instructor, Department of Education, full-time, temporary AY 2011-2012 Andrew J. Magnes Instructor of Architecture Technology, Department Science, Engineering and Architecture AY 2011-2012 Nancy S. Murillo Instructor, Middletown Library, 8/22/11 for Library Instruction/Archives Librarian AY 2011-2012 E. Approved Faculty Retirement Years of Name Discipline Service Effective Faculty Martin Markovits Professor Behavioral Science Department 47 5/31/11 At the same time, the Board granted the status of Professor Emeritus to Professor Martin Markovits for his 47 years of dedicated service to the College and the students. F. Approved 2011 Facilities Use Fees. G. Approved the revised language in the Agreement between Orange County Community College and the Orange County Community College Association, Inc. * President Richards explained that the College is a non-profit organization; therefore, the OCCC Association, Inc. was established to oversee the profit-making sectors of the College, i.e. the bookstore and food services. * Trustee Wolfe, as an OCCC Association board member, assured the Trustees that the changes were necessary to bring the agreement up to date. III. PRESIDENT�S REPORT- William Richards > An Alumni and Professor Emeriti Dinner will be hosted at 6 pm on 5/20. Invitations will be mailed to the Trustees. > Spring Convocation is scheduled for 5/18 at 7 pm in the Shepard Center Cafeteria. > A new Hudson Valley Educational Consortium brochure was distributed. The brochure highlights the Certified Systems Support Specialist program. The consortium is a collaborative effort among SUNY Orange, Ulster, Rockland and Sullivan community colleges, and they will be joined by two Indian universities for this program. Columbia-Greene Community College and St. John�s University have plans to partner with the consortium. > VP Richard Heppner�s Retirement Party will be held at 3 pm on 6/9 in the Orange Hall Gallery. > A Commencement Breakfast for the 25th and 50th Alumni Anniversaries will be held on 5/21 at 8 am in the Gilman Center. Both alumni contingents will march in the Commencement Ceremony. > In case of inclement weather, Commencement will be held in the field house with overflow attendees viewing the ceremony streamed live on TVs in Orange Hall Theater and Harriman Hall 211. > Mount Saint Mary College is offering a full scholarship to a SUNY Orange graduating student. Three students� names were submitted for consideration, and Brittany Troy was selected as the first recipient of this award. > On 5/26 the College will be recognized by the Clean Energy Consortium. > The 6/8 Board Meeting/Retreat will be held at Winding Hall Golf Club. > An update of the Middletown Capital Projects was provided by President Richards. Using a PowerPoint presentation, President Richards walked the Board through the renderings and floor plans for the Lab School and the Center for Science and Engineering. The Lab School should be move-in ready during the 2012 Spring break. The Center for Science and Engineering is in the design stage and construction will take approximately 22 months. > Faculty in Sarah Wells will meet with President Richards to review the move, demolition of Sarah Wells, the temporary move, and new construction phase for the Center for Science and Engineering. > The Lab School bids came in over budget. Trustee Wolfe requested that the Trustees reach out to community organizations for donations to help defray the landscaping costs. A list of Lab School costs was provided to the Trustees. > Discussions about the closure of South Street continue. > The new VPAA Heather Perfetti will join the College in July 2011. IV. REPORT OF THE COLLEGE GOVERNANCE SYSTEM � Robert Misiak, President 1. The Executive Committee of Governance attended the VPAA Candidate Open Forums and gave their input to Dr. Richards. 2. Governance Committees are finishing their work for the year and a Final Report of Governance will be forthcoming. 3. Videoconferencing continues to increase in use on the Newburgh and Middletown campuses making it easier for Governance committees to meet. 4. The Executive Committee of Governance is in the process of gathering information to assess the effectiveness of Governance Committees. 5. The main issue of the year was creating a shared Governance structure that will represent one college on two campuses. Draft models will be presented at the May Assembly meeting. Final models will be presented to the Assembly early in the fall semester with a vote expected in October or November. The remainder of the academic year will be spent revising the Governance Bylaws. Implementation is anticipated in the fall 2012 semester. 6. The Executive Committee of Governance will have a retreat on 5/23 to set priorities for the next academic year. 7. The August Assembly Meeting will be held in Newburgh. V. REPORT OF THE STUDENT TRUSTEE � Vicki Boucher-Parisella Student Senate > The Newburgh Student Government held an event on 4/27 with a food giveaway. Twenty-nine students expressed interest, and 15 signed up before the food arrived. > A video conference took place on 4/28 but, only two Newburgh students attended. > The Clothing Drive for the Homeless of Orange County was a great success. The students collected three car loads of clothing. > Senate Fall 2011 Elections were held. The senators elected follow: Brent DeJoseph, Dorthea Bryant, Stephanie Dobson, Nicole Kolvenbach, John Ingigneri, and Alva Conklin. > Gay-Straight Alliance (GSA) Club�s Silent March for �Peace, Equality and Tolerance� was held on 4/14. Twenty-five people attended and a silent lap for each of the three principles was made. Rainbow wristbands were distributed to those who marched. VI. OLD BUSINESS - None VII. NEW BUSINESS 1. A motion was made to approve the Revision Wolfe/Calderin to BP 5.9 Emeritus/a Policy, including the Unanimous honorific title �Distinguished Faculty Emeritus/a�. 2. The newly appointed chair of the Interdisciplinary Department, Elaine Torda, was introduced and a brief overview of the areas that would come under this department was provided. The department will integrate concepts from the humanities, social sciences, arts, and sciences in an effort to offer a broad range of academic opportunities for students. A motion was made to approve the creation of Ullrich/Wolfe the new Interdisciplinary Department. Unanimous 3. President Richards introduced a proposed Board of Trustees meeting schedule. Due to the changing financial climate, public colleges will need to act more like private institutions in developing resource streams, building partnerships, and creating coalitions for scholarships. To accomplish this, the proposed schedule would help engage the Trustees for longer sessions on six proposed meeting dates. The Trustees could devote more time to strategic planning, discussing future policies, procedures and challenges at the College. A lengthy discussion followed, and the Trustees were asked to review the proposal. This topic will be revisited at the 6/8/11 Board meeting/retreat. If approved, the new schedule will commence in the fall 2011. VIII. BOARD CHAIR COMMENTS � Arthur Anthonisen > Chair Anthonisen attended the New York Community College Trustees (NYCCT) conference in Rochester, NY on 4/14 � 4/16. > An excellent presentation was provided on the topic �Civility on Campuses� embodying the way to treat people of different nationalities. A book on topic was circulated to President Richards and the Trustees. > For the first time at an NYCCT conference, the Trustees attended a luncheon with Carl T. Hayden, the chairman of the SUNY Board of Trustees. Many questions were addressed at the luncheon: Why did the Vice Chancellor for Community Colleges position shift and why was the Committee on Community Colleges eliminated? > Chancellor Zimpher was the keynote speaker, and Vice Chancellor Johanna Duncan-Poitier also led a session. > On 5/21 Commencement morning an Alumni and Professor Emeriti Breakfast will be held at 8 am in the Gilman Center. Invitations to the breakfast are at the Trustees� places. IX. COMMITTEE REPORTS AND/OR RECOMMENDATIONS Academic and Student Services Committee � The committee will meet during May 2011 and a report will be provided on 6/8/11. Audit and Finance Committee - None Governance and Nominating Committee - None President�s Performance Review & Compensation - None X. COMMENTS FROM THE PUBLIC > Frank Traeger, President of the Staff and Chair Association, noted the best times on campus include Convocation and marching at Commencement. The College Community feels like they are part of the institution. They are proud to be part of the dynamic. > Professor Traeger also mentioned that the Staff and Chair Association made a sizable contribution to the College�s building fund. XI. BOARD DISCUSSION > Trustee Joan Wolfe mentioned that she stopped at the Newburgh campus recently. The maintenance crew has begun the plantings, which are magnificent. > Trustee Wolfe suggested reaching out to Nancy Carlson for donation suggestions for the Lab School landscaping. > On 5/9, the SUNY Orange Colts and the Mount Saint Mary College Knights played a benefit baseball game to raise funds for Josh Depew, a SUNY Orange alumnus, and his family. Josh is an extraordinary young man who is battling cancer for the second time in his young life. Last year Josh helped the Colts win the Region XV title and was named tournament MVP. XII. BOARD ADJOURNMENT At 9:40 am the meeting adjourned without objection and the trustees� acclamation. Respectfully submitted, Maryann Raab Secretary to the Board NEXT BOARD MEETING/RETREAT June 8, 2011 8:00 AM � 11:30 AM WINDING HILLS GOLF CLUB Montgomery, NY May 11, 2011 - Board Minutes - 5