MINUTES OF THE ORANGE COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES MEETING HELD ON WEDNESDAY, NOVEMBER 9, 2011, AT 8:30 AM IN THE GILMAN CENTER, LIBRARY, MIDDLETOWN CAMPUS Present: Chair J. Wolfe, Vice Chair H. Ullrich, Secretary M. Murphy, A. Anthonisen, E. Cruz, T. Hunter, R. Krahulik, S. O�Donnell Absent: G. Mokotoff I. CALL TO ORDER - Chair Joan Wolfe called the meeting to order at 8:30 am. Two surveys were circulated to the Trustees regarding reordering The Chronicle publication for each trustee and attendance at Trustee state and national conferences. The surveys should be returned to the President�s office OATH OF OFFICE � Chair Wolfe welcomed Student Trustee Erica Cruz to the Board and administered the Oath of Office to her. II. CONSENT AGENDA A motion was made to approve Consent Agenda items Krahulik/O�Donnell A - H. Unanimous A. Approved the regular Board meeting minutes dated September 7, 2011. B. Approved the Petty Cash Reports for September and October 2011 in the amounts of $$10.58 and $5.99, respectively, and the fiscal report from 9/1/11 � 10/31/11. C. Approved Management Confidential and Special Assistant to the President Appointments Management Confidential Name Title Effective Hamid A. Danesh Vice President and Chief Information Officer 1/3/12 Stacey Moegenburg Permanent Associate Vice President for Business, Math, Science & Technologies 9/1/11 Leadership of Learning Support Activities Special Assistant to the President J. Daniel Bloomer Special Assistant to the President 9/1/11 � 12/31/11 D. Approved Faculty Appointments Name Discipline Effective Josh Lavorgna Instructor, Department of Mathematics 2012 Spring full-time, temporary faculty Semester Tina O�Hagan Nursing Instructor, Department of Nursing full-time, temporary faculty AY 2011-2012 Dena O�Hare Whipple Coordinator for the Center for Teaching 9/12/11 and Learning 2011 Fall Semester 2012 Spring Semester E. Approved Staff and Chair Appointments Name Title Effective Tyler Beebe IT Support Specialist I, Grade I 9/12/11 Alfred Brooks IT Support Specialist II, Grade II 9/26/11 Dolores Jones Technical Assistant for Student Contract Extension Support Initiatives 10/31/11 - 3/31/12 Edward Kiely Director of Safety and Security, Grade III 10/17/11 Approved Faculty Appointments (cont�d) Robert Putney Technical Assistant, Safety and Security 10/17/11 Minwer S. Subeh IT Support Specialist II, Grade II 9/26/11 Madeline Torres-Diaz Director of Student Support Initiatives, Grade III 9/1/11 Mary Warrener Associate VP for Liberal Arts & Interim Dept. AY 2011-2012 Chair of English, 9 credit abatement Fall 2011 Semester John Wolbeck Chair, Department of Science, Engineering Fall 2011 Architecture, redefined load of 12 credits Semester or 16 contact hours per academic year F. Approved Faculty and Staff/Chair Retirements Years of Name Title Service Effective Faculty Grace Gloeckler Assistant Professor, Biology Department 18 1/2 12/30/11 Staff and Chair Yogi L. Davis* Technical Assistant 37 1/2 3/17/12 Movement Science *At the same time, the Board granted Yogi L. Davis the approval of the Early Retirement Incentive as stated in the Faculty Association. G. Approved Faculty and Staff/Chair Resignations Years of Name Title Service Effective Faculty Maria D. Diaz Instructor, Department of Nursing 1 year 9/23/11 Staff and Chair Roberto Figueroa II Assistant Director of Admissions 7 months 8/26/11 H. Approved the fall 2011 Adjunct Payroll III. PRESIDENT�S REPORT- William Richards > Brittini Troy is the first recipient of the Mount Saint Mary College full-tuition, merit-based scholarship that will be offered annually to a deserving SUNY Orange graduate. > The Newburgh Tower Building renovation is still on time for a mid-December move in. Maintenance and IT will be working throughout the holidays to have the building ready for the spring 2012 semester. > The Lab School construction commenced and traffic will be interrupted periodically. Completion of the Lab School is targeted for late spring 2012. > By early March, the construction of the multi-story parking structure, next to the Field House, will begin and should be finished by August 2012. After the structure�s completion, the Harriman parking lot will be taken off line while the Center for Science, Engineering and Architecture is constructed. The College is pleased to be working again with JMZ and Holt Construction on these projects. > The Engineering Department created a model of the Vin Fiz airplane, the first US transcontinental flight in 1911 piloted by Cal Rodgers. The College�s model was successfully flown recently at Randall Field (no crashes). The model received an airworthiness certificate. Eventually the model will hang from the ceiling in the entryway of the new Center for Science and Engineering. > Mike Albright, Director of Communications, provided the link to three College videos at: http//:www.youtube.com/user/sunyorangevideo * Test flight of the Vin Fiz replica * Student Life Day � Fall 2011 * SUNY Orange Commencement 2011 PRESIDENT�S REPORT (cont�d) > The College received two notable awards this fall: * The Green Business Award for the Newburgh Campus from the Orange County Chamber of Commerce * The Quality of Life Award for Sustainability and Enriching Urban Areas - Kaplan Center at the Newburgh Campus from the Hudson Valley Pattern for Progress > SUNY Orange will act as the fiscal agent for the $1 million Jobs Accelerator grant for energy training and coordination of curriculum in anticipation of a Chinese solar manufacturing firm coming to Newburgh. Grant partners include: SUNY New Paltz, SUNY Binghamton and Ulster County Community College. > Campus Stewardship Project - The Sustainability Committee and the Student Senate have joined forces to clean up the areas surrounding the perimeter of Middletown Campus. They will do so on a monthly basis, guided and supplied with trash bags from the Maintenance Department. IV. REPORT OF THE COLLEGE GOVERNANCE SYSTEM � Robert Misiak 1. Z Grade: The Z Grade policy, which is tied to student attendance and reimbursements quickly worked its way through the Shared Governance system so that the College Community could have input and still meet the federal deadlines. 2. Administration Initiatives: Early this fall, the Committee Chairs met with the Executive Committee and Administrators to hear their initiatives for the year that will need input from our Shared Governance System. 3. The Ad hoc Committee on our Shared Governance system completed their charge and the Executive Committee of Governance is considering the recommendations with the focus to represent both campuses at two campuses. 4. Quorum: With a substantial number of faculty and staff at Newburgh, establishing a quorum has been a challenge. The Executive Committee is considering changes to the Governance Constitution and Bylaws. 5. Committee Effectiveness: The Executive Committee is reviewing committee charges and membership with an eye towards increasing effectiveness. The question is can these committee activities be handled by a short term work group, an existing college department or in another way. 6. Faculty Council for Community Colleges: Bob Misiak attended the Fall Plenary held at Cayuga Community College. Dustin Swanger from the NY Community College of Association Presidents spoke to the governance representatives. The funding news from Albany continues to be dismal. V. REPORT OF THE STUDENT TRUSTEE � Erica Cruz > Student Senate: All Student Senate positions are filled: President, John Ingigneri; VP, Alva Conklin; Treasurer, Mike Auld; Secretary, Renee Sang. The remaining senators include Stephanie Dobson, Matt Causa, Alexei Fernandez, Nicole Kolvenbach, Luis Espana, and Jake Kalish. > SUNY Student Conference: Four students attended the SUNY Conference where workshops for non-voting delegates were offered. Voting delegates reviewed two topics: smoke-free campuses and shared presidencies to cut down on expenses. Shared presidencies were strongly opposed. > Newburgh Senate: The Senate is aware of the forming a separate Senate for the Newburgh campus. Last year, several events were held to promote a Newburgh senate. Presently, not enough students are interested in forming a Senate. A steady increase in the number of Newburgh clubs is visible. Four Newburgh clubs consist of the Board of Activities, Criminal Justice, Nursing, and Psychology Clubs. Eventually Newburgh students will want their own student government body handling their budgets, appeals, and other issues. In January 2012, the Senate will restart its efforts toward promoting a Newburgh Senate. > Red Watch Program: Members of senate have been invited to attend this semester�s Red Watch Program, due to take place today from 2-6 pm. > Student Awareness: Student Trustee Cruz shared with the Student Senate the College�s capital improvement plans, including the parking garage. Very few students knew about the new parking garage. The majority of students do not look at the Grapevine for updates. > COLT Night: The Campus Organization for Leadership and Training (COLT) hosts this event every semester for clubs. Jack Gottlieb, from Collegiate Empowerment, spoke at the recent event. The clubs thoroughly enjoyed this event while learning new leadership skills. Every club from both campuses attended the event. VI. OLD BUSINESS - None VII. NEW BUSINESS Chair Wolfe announced that Trustee Roberto Calderin resigned from the Board. Trustee Arthur Anthonisen indicated that NYCCT is working on a program addressing the role individual community colleges have in the new trustee reappointment process while considering board diversity and geography. 1. A motion was made to permit the SUNY Orange to work with the leadership at NYCCT on the new trustee Anthonisen/Ullrich reappointment process. Unanimous Vice President Broadie explained the �Q-Flow� Student Services Queuing System to the Trustees. The data management system monitors the student services needs for each student. The system notifies students about appointments, wait times and other pertinent information. 2. A motion was made to approve Resolution 7 � Use of the Harriman Trust for the Purchase of a �Q-Flow� Student Anthonisen/Krahulik Services Queuing System for the Newburgh Campus. Unanimous 3. A motion was made to approve the Bylaw change to BP1.1, Article I: Meetings as follows: �The Board shall hold regular Meetings from September through June, at a time Krahulik/Murphy and place to be determined by the Board.� Unanimous VIII. BOARD CHAIR COMMENTS � Joan Wolfe . > Chair Wolfe asked the Trustees be prepared to discuss at the January Board meeting the best time of day for board meetings. If evening meetings are more compatible with the Trustees� schedule, a time change will be made. > Chair Wolfe and Trustee Anthonisen moderated the first webinar session for Trustees throughout NY State. This webinar�s topic dealt with new Trustees� roles and responsibilities. Positive feedback was received from participants. The next session is scheduled for 11/10. Trustee Anthonisen and Vice President for Administration Roz Smith will moderate. Tomorrow�s topic addresses budget and finances. > Chair Wolfe and Trustee Anthonisen will meet with County Executive Diana to share the webinar details as he considers a new Board appointment. > When the entire webinar series is completed, this information will be shared with Governor Cuomo�s office for consideration with new trustee appointments. > The SUNY Orange and Orange County Citizens Foundation Holiday Reception is scheduled for 12/15 from 5 � 7 pm. Trustee Ullrich will speak on behalf of the Board > Chair Wolfe asked the Trustees to return their laptop computers, if they are not using them, at the January 2012 Board meeting. Board packets will be emailed and hard copies will be at members� places. > At the January Board meeting, a board self-evaluation packet will be distributed. Also included will be the evaluation of the President. Both evaluations should be returned to the President�s office. This process will be revisited every two years. IX. COMMITTEE REPORTS AND/OR RECOMMENDATIONS Academic and Student Services Committee � Student Trustee Cruz for Trustee Mokotoff > Both Academic Affairs and Student Services have developed a strong relationship built on working collaboratively to address student needs and facilitate student success and growth. Student Services Highlights > The Admissions Office is finalizing the search for a new director. > A grant was received to create an Admissions Community Liaison position to focus on Newburgh Campus student recruitment and community awareness of programming. In addition to the Newburgh Campus, the liaison will have an office located at Newburgh Free Academy. > The New Start advising and orientation program was recognized as one of SUNY�s Community Colleges Outstanding Student Affairs programs in the area of retention. Since its inception the College has experienced a growth in student enrollment/retention. > The Career and Internship Services Office received an award for excellence in programming and recruitment for two-year colleges. > The Newburgh One-Stop Model has proven to be effective. Implementing a similar model on the Middletown campus is being discussed. > In the interest of sustainability, the student handbook and college bulletin will be published on line. Academic Affairs Highlights > Nineteen new (or replacement) full-time faculty joined the College for AY 2011-2012. > Thirty-six adjunct faculty held its adjunct faculty meeting via the College�s video-conferencing system. > Paul Basinski, Chair of Global Studies, was selected to participate in the Educators to Oman program. > Under Chair Flo Hannes� leadership, the Occupational Therapy Assistant Program hosted the NY Annual Occupational Therapy Assistant Annual Conference and the Second Annual Assistive Technology Expo. > The Nursing Program � Third Quarter NCLEX licensing exam results: * Middletown Day Program = 96.3% passing rate * Middletown Evening Program � 93.33% passing rate > CTEA funding is being used to pilot discipline-specific study groups for students. > The AVPs in BSMT and Liberal Arts created summer opportunities for students to progress through developmental education courses so that the students could enter college-level course in the fall semester. Eighty-two percent were able to enter college-level courses in fall 2011. > The Center for Teaching, Learning and Technology supported a number of professional development events throughout the semester at both campus locations. > The Business Department is enjoying the renovation in HA 203 from a traditional classroom to a seminar-style classroom with SMART technology. Funding came from Orange County Trust Company and the SUNY Orange Foundation Board. Audit and Finance Committee � Robert Krahulik > At the last monthly meeting the committee reviewed the budget and results of decreased funding from New York State. A deficit exists and cash reserves will be utilized to make up the difference. Discussion continued about a tuition increase. President Richards will investigate other ways to reduce the tuition increase. > The committee decided not to increase tuition for the spring 2011 semester since the increase would require approval from the Orange County Legislature. > The budget is acceptable this year, but the College faces challenges in the future. > Chair Wolfe thanked the committee for meeting monthly. Governance and Nominating Committee � Arthur Anthonisen � None President�s Performance Review & Compensation � Margaret Murphy > Trustee Murphy thanked the committee for their guidance with the President William Richards review. President Richards demonstrates extraordinary performance not only on campus but in the community as well. He has a really positive influence on the College. Chair Wolfe met with Orange County Executive Diana to finalize the President�s contract and remuneration. A motion was made to approve President William Richards Murphy/Anthonisen 2011-2012 contract and a 4.25% salary increase retroactive 6 Yeas - Anthonisen, Cruz to September 1, 2011. Hunter, Murphy Ullrich, Wolfe 2 Nays - Krahulik, O�Donnell X. COMMENTS FROM THE PUBLIC > Maryann Raab, Secretary to the Board, stated that she was honored and pleased to have served the Trustees for the past fourteen years. This is her final Board meeting, and she will pass the Board�s responsibilities to Carol Murray, Executive Assistant to the President. XI. BOARD DISCUSSION - None XII. BOARD ADJOURNMENT At 9:15 am a motion was made (Ullrich/Krahulik) to adjourn the meeting. Respectfully submitted, Maryann Raab Secretary to the Board NEXT SUNY ORANGE BOARD OF TRUSTEES January 11 2012 8:30 � 9:15 am Committee of the Whole Meeting 9:15 � 10 am Presentation on the Horton Family � Professor Kathleen Malia Music Room, Morrison Hall � Middletown Campus November 9, 2011 - Board Minutes - 6