MINUTES OF THE ORANGE COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES MEETING HELD MONDAY, MAY 11, 2009, AT 6:50 PM, MUSIC ROOM, MORRISON HALL Present: Chair J. Wolfe, Secretary M. Murphy, A. Anthonisen, R. Calderin, G. Mokotoff, T. Capach, S. O�Donnell Absent: B. Hodge, R. Krahulik I. CALL TO ORDER - Chairman Joan Wolfe called the meeting to order at 6:50 pm. II. CONSENT AGENDA A motion was made to approve Consent Agenda Calderin/O�Donnell Items A � G. Unanimous A. Approved the Regular Meeting Minutes of March 9, 2009 and April 13, 2009. B. Approved Petty Cash Reports in the amount of $0.00 and $53.17 for March 2009 and April 2009, respectively. C. Approved Sick Leave of Absence Name Title Effective Anne Prial Assistant Professor, Mathematics Department 2/18/09 D. Approved Faculty Appointment Name Discipline Effective Ilene Castaldo Instructor, Nursing Department, 4/6/09 prorated full-time, temporary, Year 1 (5/16/09 - 5/16/09) E. Approved Staff and Chair Appointment Name Discipline Effective William Polakowski IT Support Specialist I 4/20/09 prorated Grade I (4/20 � 8/31/09) F. Approved A.S. Fire Science Technology G. Approved Certificate Program � Electrical Technology - Telecommunications III. PRESIDENT�S REPORT- William Richards > A thank you gift was presented to Student Trustee Thomas Capach for his service to the Board. > Introduced newly elected Student Trustee Corrina Stoker. > Announced the Governor�s appointment of Trustee Helen G. Ullrich. > A luncheon with President Richards and Board Chair Wolfe is planned for June to begin Board orientation for the two new trustees. > Enrollment is booming and freshman applications are the largest we have seen in the College�s history. > $10,000 was set aside for a Sustainability Fund. This funding will be used for employee sustainability projects that may be able to support their department. > Institutional Research will conduct a survey on services and course schedules with the community and students. Christine Work will generate a report in September. > Two faculty members, Associate Professors Jean Halpern and Thomas Stack, were selected as recipients of the Chancellor�s Award for Excellence in Teaching. > Commencement Speakers: Associate Professor Halpern was chosen as the faculty speaker. The alumni speaker, Christine King, a �73 graduate, is a very successful businesswoman, who heads a global semiconductor company in Hauppague, NY. Patrice Wiley will speak on behalf of the students. > Many searches are taking place this summer, and the College is receiving a wonderful pool of candidates. > Trustee Krahulik requested information about retiree benefits. The benefits follow: Employees, who fulfill the criteria, are eligible for an early retirement benefit and after fifteen years of service faculty members are granted Professor Emeritus status. > Financial analyst and planner, Lowell Adrian, will present a retiree seminar and individual meetings on 6/8 and 6/9. > A Home Ownership seminar will be conducted by PathStone in the Gilman Center at 4 pm on 6/2. IV. REPORT OF THE COLLEGE GOVERNANCE SYSTEM � Diane Bliss > Professor Bliss asked the Board to review to the final Governance Committee reports for AY 2008-2009 included in the Board packets. Professor Bliss commended the committees on the progress they made this year. > Professor Bliss announced that the first meeting of the VPAA search committee will be held tomorrow. She stressed the importance of finding a candidate who worked with shared governance. > Included in the final Governance reports, the Board will find the seven goals established for AY 2009-2010. V. REPORT OF THE STUDENT TRUSTEE � Thomas Capach > Classes are over, finals are done, and the student population is ready to enjoy their much deserved break. > SUNY Student Assembly was an invaluable experience for the student leaders who attended.� SUNY Orange was well represented by seven senate members.� The new SUNY assembly president is Melody Mercedes. > Student�senate and trustee elections have concluded. Corrina Stoker was chosen as the 2009-2010 Student Trustee.� > The last special Senate meeting will be held on 5/14 to address a reform bill, which includes several items: adding an additional seat on the Senate, eliminating the officer position of Secretary, and establishing an audit and review of the Senate. > Trustee Capach will try to resurrect the newspaper one more time, and he asked for the Board�s support to help the students find a newsroom on campus. VI. OLD BUSINESS Vice President Dan Bloomer presented an overview of the budget to the Trustees. 1. A motion was made to approve the Mokotoff/Calderin 2009-2010 Budget as presented. Unanimous VII. NEW BUSINESS 2. A motion was made to approve the day and time change for Board meetings. Commencing in 2009-2010 the meetings will be held on the second Wednesday of each month from Murphy/O�Donnell 8:00 am � 9:30 am. Unanimous VIII. BOARD CHAIR COMMENTS - Joan Wolfe > Chair Wolfe referred to the Board Retreat folder at their places. She requested that the Board review the revised draft of the Strategic Plan for 2009-2014 prior to the 6/11 Board Retreat. > Chair Wolfe instructed the Trustees to: 1. Complete the Board Self-Evaluation forms and return it to Maryann Raab in the stamped envelope by 5/22. The completed forms will be mailed to Melanie Brandston, the facilitator at the Board Retreat. 2. The Trustees should also return the President�s Evaluation form to Chair Wolfe in the stamped envelope by 5/28. The President�s accomplishments and goals will be given to the Trustees at the Board Retreat. > On 4/18 the Mary B. Diana Softball Field was dedicated. Since County Executive Edward Diana was unable to attend, his sister-in-law accepted a softball signed by all players that she will deliver to County Executive Diana. > In the ACCT Spring edition of the �Trustees Quarterly,� Trustee Anthonisen�s photo was on the front cover, and Trustee Mokotoff quoted from his article, �The key to a successful community college is an informed Board�The role of community colleges is changing because of technology and globalization, and we as trustees have to change with it.� > A change the Board will make to reduce spending includes moving Board meetings to the morning. As a result of eliminating Board dinners, the Trustees will be able to attend Board training conferences. IX. COMMITTEE REPORTS AND/OR RECOMMENDATIONS Audit and Finance Trustee Hodge None Academic and Student Services Committee Committee Chair Mokotoff reported that at the 5/5 meeting, VP Paul Broadie and his staff presented an overview of the career/internship department and health services area. Trustee Mokotoff requested that Health Services prepare a report detailing all of their responsibilities at the College. Enrollment reports and the Student Services Annual Report were also discussed. VP Broadie will provide the Board with copies of major efforts in the Student Services area. Governance and Nominating Trustee Murphy None President�s Performance Review and Compensation Trustee Krahulik None X. COMMENTS FROM THE PUBLIC > Professor Kathleen Malia announced that she was elected to her seventh, two-year term as President of the Faculty Association. She noted that this year, faculty association meetings were well attended. > Professor Malia also informed the Board that Instructor Robert Cacciatore will participate in a lobbying PAC in support of the College. He was advised to proceed cautiously with the State Legislators. > She also reported that the PRT Committee will meet tomorrow to finalize the recommendations that will make the PRT format uniform across all departments. A vote will be taken at the next faculty association meeting. The final version will then be presented to the President for approval. > President Richards commented that the Faculty Association is the most effective faculty group he has worked with. XI. BOARD DISCUSSION > Trustee Mokotoff petitioned the Board to consider hiring an Associate Vice President for adjunct faculty. The administration will discuss this request. > Trustee Mokotoff acknowledged the ACCT article by Trustee Anthonisen. She asked that the content of the article be brought up for discussion at the 6/11 Board Retreat. > Trustee Roberto Calderin inquired about granting free tuition for Trustees� dependents. This request will be investigated. XII. BOARD ADJOURNMENT At 7:40 pm a motion was made (Anthonisen/Calderin) to adjourn the meeting. Respectfully submitted, Maryann Raab Assistant to the President THE NEXT BOARD OF TRUSTEES MEETING WILL BE HELD AT 9:00AM ON THURSDAY, 6/11/09,AT THE ORANGE COUNTY CITIZENS FOUNDATION,SUGAR LOAF, NY. 5/11/09 Board Minutes - 2