MINUTES OF THE ORANGE COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES MEETING HELD ON MONDAY, APRIL 14, 2008, AT 7:00 PM IN THE MUSIC ROOM, MORRISON HALL Present: Chair: J. Wolfe, Vice Chair, B. Hodge, A. Anthonisen, J. Brock, M. Murphy Absent: M. Diana, H. Gareiss, D. Mirro EXECUTIVE SESSION At 5:45 pm, a motion was made (Anthonisen/Diana) to enter into an Executive Session to discuss finances according to Section 105 of Article 7 of the Public Officer Law, and no action was taken. At 6:00 pm by unanimous consent the Trustees closed the Executive Session. I. CALL TO ORDER - At 7:00 pm Chair Joan Wolfe called the meeting. A minute of silence was observed in memory of Judi Jaffe, and Chairman Wolfe requested that the trustees keep Herbert Gareiss in their thoughts and prayers. II. CONSENT AGENDA A motion was made to approve Consent Agenda Calderin/Murphy Items A � D as presented. Unanimous A. Approved the Minutes from the regular meeting held on March 10, 2008 as presented. B. Approved the petty cash report for March 2008 in the amount of $21.67. C. Approved Staff and Chair Appointments Name Discipline Effective Edmond Lugo Assistant Director of Student 3/31/08 Activities, Grade II 3/31/08 � 8/31/08 Linda Newman Career Development Specialist Grade II 3/17/08 D. Approved Faculty Appointment Name Discipline Effective Michael McCoy Instructor, Year 2, Department of Global Studies, full-time, tenure track AY 2008-2009 III. PRESIDENT�S REPORT President William Richards reported to the Trustees about the topics below: > Congratulations were extended and certificates presented to Michael Gulak and Mary Lee Shorr, the SUNY Orange students selected as third team members for the All New York Phi Theta Kappa Awards. > Softball coach Stacey Morris achieved her 300th victory on 4/3. > The new softball field dedication will occur in the spring 2009. President Richards will notify County Executive Diana. > The College is still waiting to hear from Albany about the status of the 2008-2009 operating funding. VP Bloomer will provide a detailed report at the next board meeting and review plans for next year�s budget. > On 10/17 the College will host a Capital Campaign Gala on campus to announce reaching our halfway point in the campaign. The College has reached out to Nancy Smith, Eileen Taylor and Helen Richards to co-chair this event. > The Trustees Middletown Campus Tour is scheduled for 4/30 from 12 � 2 pm. > The Newburgh City and Orange County officials will host a community forum in Newburg on 5/8 to review the branch campus design and obtain input from the community about usage at the new campus. Holt Construction and JMZ will also be present to answer questions. > The Student Senate approved an increase in the student activity fee, which has not been raised in 15 years. This proposal will go to the Board for approval in May IV. REPORT OF THE COLLEGE GOVERNANCE SYSTEM Diane Bliss, president of the College Governance System, provided the following report: 1. At the 4/21 Assembly meeting, the Assembly will be voting on a number of revisions/updates to the Constitution and By-Laws. 2. At the 4/23 Executive Committee meeting, Executive Committee will host a standing committee chairs meeting about their committees� work this academic year, any operational concerns or suggestions, and the issues they foresee facing governance in the coming academic year. This information will be used to assist them in setting goals for governance for next year. V. REPORT OF THE STUDENT TRUSTEE Student Trustee Jonah Brock announced the following items: NYCCT Conference 4/10 � 4/12 * Student Trustee Brock thanked the board for sending him to the 4/10 Annual NYCCT Conference in Schenectady where he learned more specifics about the findings of the Commission on Higher Education Report, emergency planning and policies and the positives and pitfalls of dormitories. * At the NYCCT Awards Dinner, Trustee Anthonisen accepted the Friend of the Community College Award on behalf of William Kaplan. Athletics Men�s Tennis � current record 3 � 3. The College will host the Region XV tournament on 4/25-26. * Women�s Softball � current record14 � 6. The team the Mid-Hudson Conference Season Champs and the region XVI. * Men�s Baseball � current record 5-4 * Men�s Basketball - Stefan Bonneau was named Mid-Hudson Conference MVP * Women�s Basketball - Kelly Vaughan was named Mid-Hudson Conference MVP * Men�s Golf - The season is off to a good start. They placed 2nd in their first conference match. On-line Registration for fall 2009 started today and positive feedback has been received. Student Awards � On 4/7, Student Trustee Brock received the Chancellor�s Award for Student Excellence and on the same day, Michael Gulak and Mary Lee Shorr were awarded certificates as members of the All NY Phi Theta Kappa International Team. Computer Consortium Competition - SUNY Orange placed tenth in a field of 30 colleges where only three community colleges were registered � Michael Gulak participated as a member of the SUNY Orange computer team. Announcements: * Awards Convocation � 5/14 at 7 pm * Commencement � 5/17 at 10 am * Student Senate clubs will volunteer to work with Habitat for Humanity on 4/19 Student Senate/ Student Life * Officers Club meeting was a huge success, only one club could not participate. VI. OLD BUSINESS 1. A motion was made to approve the Affirmative Action Hodge/Anthonisen Manual with minor changes as presented at the Hodge/Anthonisen 3/10/08 board meeting. Unanimous 2. A motion was made to approve the Policy Manual Anthonisen/Calderin as presented at the 3/10/08 board meeting. Unanimous President Richards thanked all those involved with revising and publishing the two manuals, especially Wendy Holmes, Human Resource Officer. VII. NEW BUSINESS 3. A motion was made to approve the Resolution Naming of the Proposed New Building at the Calderin/Murphy Newburgh Branch Campus �Kaplan Hall.� Unanimous 4. A motion was made to approve the Resolution acknowledging Senator William J. Larkin, Jr. Calderin/Hodge for his relentless dedication to the College. Unanimous VIII. BOARD CHAIR COMMENTS Board Chair Joan Wolfe announced the following items: > The Board Retreat will be held on 5/22/08 at the OC Citizens Foundation. > Christine Work, Institutional Assessment, Planning and Research Officer, will facilitate the meeting with brief presentations by the vice presidents regarding progress on the strategic initiatives. Most of the discussion will focus on the future direction of the College. After the retreat, Christine Work and Mike Albright, director of communications, will create a summary report. > Between June and October, further discussion will be facilitated among faculty and staff about the future direction of the college using the trustees� guidance. > At the October 2008 trustees� meeting, a draft of the 2009-2014 strategic plan progress report will be introduced. > The trustees will vote on the Plan at the November board meeting. > During the 5 pm time slot every other month, the trustees will conduct committee meetings. > Topics for the Committee of the Whole meetings should be sent to Chairman Wolfe. > This year the trustees will rent regalia rather than purchase. > The College was notified that $19.45 million in state funding for Phase I, Middletown was approved for a new science and technology building. IX. COMMITTEE REPORTS AND/OR RECOMMENDATIONS Audit Committee - None Academic & Student Services Committee - None Governance and Nominating Committee � None President�s Performance Review and Compensation Committee - None X. COMMENTS FROM THE PUBLIC > Professor Malia, President of the Faculty Association, noted that the faculty association has not received a raise. Negotiations are progressing slowly and it does not look hopeful that the contract will be settled by the fall. > Professor Frank Traeger, President of the Staff and Chair Association, indicated that negotiations for the staff and chair association contract continue and two meetings have taken place between the county and the college. Things are moving slowly and the association appreciates the support of the President and Vice Presidents. XI. BOARD DISCUSSION > Trustee Margaret Murphy indicated that she is grateful for the opportunity to attend the National Legislative Conference in Washington, DC. The conference was very informative and stimulating. > Trustee Murphy mentioned that she referred a Mt. Saint Mary adjunct to SUNY Orange for help in the nursing program and the outcome was very positive. She specifically thanked Helen Marie Boyle for her professionalism and assistance. XII. BOARD ADJOURNMENT At 7:50pm a motion was made (Anthonisen/Calderin) to adjourn the meeting. Respectfully submitted, Maryann Raab Assistant to the President M- 4/14/08 - Page 2