MINUTES OF THE ORANGE COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES MEETING HELD ON MONDAY, September 11, 2006, AT 7:00 PM, MUSIC ROOM, MORRISON HALL Present: Chair R. Glinton, J. Wolfe, B. Hodge, A. Anthonisen, J. Boyce, R. Calderin, H. Gareiss, D. Mirro, M. Murphy EXECUTIVE SESSION At 5:45 pm, the Chair Roberta Glinton convened an Executive Session to discuss personnel matters according to Section 105 of Article 7 of the Public Officer Law, and no action was taken. At 6:15 pm a motion was made (Anthonisen/Mirro) to close the Executive Session. I. CALL TO ORDER At 7:00 pm Chair Roberta Glinton called the meeting to order and noted that a quorum was present. E President Richards asked all present to join in a moment of reflection in memory of the September 11, 2006 victims and their families. Trustee Margaret Murphy led the group in song to the hymn, Let There Be Peace on Earth. E Chair Roberta Glinton administered the Oath of Office to Trustee Herbert Gareiss, Jr., whose term expires on 6/20/07. II. CONSENT AGENDA A motion was made to approve Consent Agenda Items A � J, as presented. Calderin/Hodge Unanimous A. Approved the Minutes from the regular meetings held on June 12, 2006 as presented. B. Approved the petty cash reports for June, July and August 2006 in the amounts of $46.19, $11.98, and $9.75, respectively, as presented. C. Approved Faculty Appointments: Name Discipline Effective Patricia Barschow-Marton Instructor, Nursing Department full-time, tenure track, year 1 AY 2006-2007 Melissa Browne Instructor, English and Foreign Languages Department, full-time, tenure track, year 1 AY 2006-2007 Marie DeFazio Technical Assistant, Biology and Laboratory Technology Departments, full-time, tenure track, year 4 AY 2006-2007 Khristan Doyle Instructor, English and Foreign Languages Department, full-time, tenure track, year 1 AY 2006-2007 Linda Fedrizzi Communications Instructor, Arts and Communication Department, full-time, temporary AY 2006-2007 Kirsten Gabrielsen Technical Assistant, Biology and Laboratory Technology Departments, full-time, tenure track, year 4 AY 2006-2007 M- 9/11/06 - Page 2 John Gensch Instructor, Criminal Justice Department, full-time, temporary, year 1 AY 2006-2007 Sandra L. Graff Reading Instructor, English and Foreign Languages Department, full-time, temporary, year 2 AY 2006-2007 Katherine Jezik Instructor, Technical Services/Systems Librarian, Learning Resource Center 8/22/06 full-time, tenure track, year 1 AY 2006-2007 Edmond Lugo Admissions Counselor/Advisor, Admissions 7/3/06 Department, full-time, tenure track, year 2 AY 2006-2007 Dr. Stephen Meagher Instructor, English and Foreign Languages Department, full-time, temporary, year 1 AY 2006-2007 Amy Rickard Instructor, Mathematics and Computer Sciences Department, full-time, Fall Semester temporary, year 2 2006 Geoffrey Saari Instructor, English and Foreign Languages Department, full-time, temporary, year 2 AY 2006-2007 Judy Svensson Instructor, English and Foreign Languages Department, full-time, temporary, year 1 AY 2006-2007 Teresa Turi Instructor, Nursing Department full-time, tenure track, year 1 AY 2006-2007 Anouk Verheyden-Gillikin Instructor, Biology Department full-time, tenure track, year 1 AY 2006-2007 Erich Won-Short Instructor, Electronic Services/Reference Librarian, Learning Resource Center, 6/12/06 full-time, tenure track, year 1 AY 2006-2007 Raphael N. Zingaro Instructor, Mathematics and Computer Sciences Department, full-time, temporary AY 2006-2007 D. Approved Staff and Chair Appointments: Name Discipline Effective Michael T. Albright Director of Communications Staff and Chair, Grade III 9/11/06 � 8/31/07 Diane Bliss Special Assistant to the Chair, English and Foreign Languages Department, nine-credit abated load AY 2006-2007 Peter Galipeau Technical Assistant, Arts and Communication Department, Staff and Chair, Grade I 8/21/06 Gerald A. Gatto, Jr. Assistant Custodial Manager, Staff and Chair, Grade I 5/15/06 � 8/31/06 Alexander Jakubowski Writing Consultancy Coordinator, English and Foreign Languages Department, nine-credit abated load AY 2006-2007 Jennifer Lehtinen Interim Assistant Department Chair, Arts and Communication Department, Associate Professor, nine-credit abated load AY 2006-2007 Dennis O�Loughlin Chair, Department of Criminal Justice, re-defined load of 12 credits or 16 contact hours per academic year AY 2006-2007 M- 9/11/06 - Page 3 Rosana Reyes-Rosello Director of Educational Partnerships Staff and Chair Grade III 8/7/06 Patricia Slesinski Chair, Department of Nursing AY 2006-2007 Anthony Scalia Retention Specialist/Academic Advisor, Staff & Chair, Grade II 8/21/06 Janet Speranza Retention Specialist/Academic Advisor Staff and Chair, Grade II 8/14/06 Mark Strunsky Interim Chair, Department of Arts and Communication AY 2006-2007 Terri VanEveren Interim Director of Advising, Assessment and Counseling 7/20/06 Mary Warrener Interim Chair, Department of English and Foreign Languages AY 2006-2007 E. Approved Management Confidential Appointment: Name Title Effective Veronica Galletly Assistant to the Vice President for Administration AY 2006-2007 F. Approved Management Confidential Salary Increases: A four per cent (4%) was approved for all Management Confidential employees for 2006-2007, retroactive to September 1, 2006. G. Approved Staff and Chair Title Change: Previous New Name Title Title Effective Patricia Cregar Technical Assistant, Technical Assistant, Staff and Chair, Grade I Staff and Chair, Grade II 9/1/06 H. Approved Staff and Chair Merit Stipends: Name Department Recommendation Diane Bress Coordinator of Advertising and Publications One-time $500 merit award Artur Chaukhchyan IT Support Specialist II One-time $500 merit award Joseph Cutshall-King Coordinator of Grants One-time $500 merit award Angela Elia IT Support Specialist II One-time $500 merit award Steven Harpst Director of Student Life One-time $500 merit award Maureen Larsen Coordinator of Academic Technology One-time $500 merit award Mary Mulrooney-Kenny Director of Health Services One-time $500 merit award Michael Roe Assistant Director of Admissions One-time $500 merit award Mark Strunsky Interim Department Chair Arts and Communication One-time $500 merit award Elaine Torda Coordinator of the Honors Program One-time $500 merit award I. Approved Faculty, Staff and Chair and Management Confidential Retirements: Years of Name Discipline Service Effective Faculty Margaret M. Hanson* Associate Professor, Nursing Department 15 7/1/06 M- 9/11/06 - Page 4 Staff and Chair John Cummins* Chair, Science and Engineering Department 38 1/1/07 Helen Motola Advocate for the Developmental Education Program, Staff & Chair 15 8/18/06 Paul Rickard** Chair, Mathematics and Computer 25 Science Department. 1/1/07 Management Confidential Sue Sheehan Associate Vice President for Student Development 17 10/28/06 *The Board granted the approval of the status of Professor Emeritus to Margaret Hanson, John Cummins and Paul Rickard. **The Trustees granted an Early Retirement Incentive for Paul Rickard under the Staff and Chairmen�s Association contract. J. Approved Staff and Chair and Management Confidential Resignations: Years of Name Title Service Effective Management Confidential Lawrence J. Ferrier Institutional Research and Strategic Planning Officer 8 1/2 9/5/06 Staff and Chair Joseph A. Cutshall-King Coordinator of Grants 3 1/2 9/25/06 III. PRESIDENT�S REPORT President William Richards reported on the following topics: E Enrollment is flat compared to last year at this time. After the Community College in the High School enrollment is calculated enrollment should increase by 1 �%. E The College is looking into collaborating with the Orange County Government on two projects: a recycling project and a new copier contact. Both projects could prove to be financially beneficial. E In October, a draft of the College�s Revised Policy Manual will be submitted to the Board. E An October10th meeting is scheduled with Congressman Gilman, his wife, Georgia, and the architects to review the revised renderings for the Gilman Institute. These renderings will be an example of the type of building that can be constructed with the funds that have already been raised. An update will be provided to the Trustees. E Congratulations were extended to Trustee Dr. Roberto Claderin, who was selected for the 2006 National Distinguished Principal Award from the U.S. Department of Education and the National Association of Elementary School Principals. E A proposal to change the title of the LRC to the Library will be presented to the Trustees in October. E On 9/29/06 at 5:30 pm, a reception will be held to recognize the renaming of the College Commons to the George F. Shepard Student Center. E A serious accident involving two SUNY Orange students occurred last Thursday near the College, one student was flown to Westchester Medical Center. Both students returned to classes today. E Condolences were extended to Student Trustee Jenna Boyce, whose uncle passed away recently. E The Orange County Legislature plans to vote on the site for the Newburgh Campus. The vote pertaining to funding the new campus could take place in November or December. After that vote, a contract will be signed to produce schematics for the proposed building. E During the 5pm Committee of the Whole meeting, a reception will be held for the new faculty, staff and chair. M- 9/11/06 - Page 5 E Two certificates from the ACCT were shared with the Trustees. One certificate states that the College is a member in good standing, and the other one indicates that the College met all of the standards of good practice. E ACCT Annual Leadership Congress will be held from 10/11-10/14. If any Trustee wants to attend the conference, notify Maryann Raab. One delegate from the College will be designated to vote for the ACCT Board of Directors. E Trustee Margaret Murphy mentioned that at an Orange County Legislature�s meeting, a person from the audience addressed their support for a proposed Newburgh Campus site. Trustee Murphy inquired about the procedure required to appear on the Legislature�s agenda. It was decided that the person spoke during the Open Comment period. E Trustee Roberto Calderin asked for confirmation of the three proposed sites being considered for the proposed Newburgh Campus. The three sites are as follows: the Broadway site, the Key Bank site, and the Armory site. E On behalf of Latinos Unidos of the Hudson Valley, Trustee Calderin expressed the group�s support for the Broadway site. IV. REPORT OF THE COLLEGE GOVERNANCE SYSTEM Diane Bliss, President of the College Governance System, reported that the semester is underway, and it is good as always to see our new and returning students on campus. Executive Committee�s first major meeting of the semester is set for Wednesday, 9/13, with plans for a joint meeting of Executive Committee and Cabinet on 9/27. One of the committee�s goals this academic year is to continue improvements in communication among all areas of the College Community. This joint meeting will be the initial action towards accomplishing that goal. Other Governance items for the year include a final report and recommendations from the ad hoc Student Course Evaluation Committee, a report and recommendations from the Cultural Affairs Committee about the future and nature of cultural affairs at the College, and consideration of Governance inclusiveness, including the role of full-time temps in Governance. The Executive Committee looks forward to an active and productive year. V. REPORT OF THE STUDENT TRUSTEE E New Student Orientation - Student Trustee Jenna Boyce noted that on 8/22-8/24, new student orientation was held in Orange Hall. The three orientations drew very large crowds. Student Trustee Boyce acted as an orientation leader. Each group was accompanied by an advisor, who brought the students up-to-speed about the rules and classes offered at the College. Tours of the campus and free ice cream were provided. E Convocation took place on Friday evening, 9/8, in Orange Hall Theater. New and returning students, parents, faculty and staff gathered to recognize this year�s award and scholarship recipients. Associate Professor Joan Siegel and Student Trustee Boyce were the guest speakers. VI. OLD BUSINESS 1. A motion was made to adopt the proposed Audit Committee Charter, as presented. Gareiss/Anthonisen Unanimous 2. A motion was made to elect Herbert Gareiss, Jr., as the Chair of the Audit Committee. Hodge/Anthonisen M- 9/11/06 - Page 6 Unanimous VII. NEW BUSINESS 3. The Board�s Performance Evaluation Committee met during August to assess President William Richards� goals and accomplishments during 2005-2006. The Committee was pleased with the review. A motion was made to grant President William Richards a 5.3% salary increase and a $100 increase in housing allowance. Gareiss/Anthonisen Unanimous Chair Roberta Glinton noted that the increases were well deserved. President Richards has reached his goals every year during his tenure at the College. VIII. COMMITTEE REPORTS AND/OR RECOMMENDATIONS Administrative Services Committee - None Personnel and Finance Committee � None Audit Committee - None Educational Policies and Student Affairs Committee - None IX. COMMENTS FROM THE PUBLIC E Trustee Roberto Calderin announced that he is chairing a banquet on 10/11/06 for Latinos Unidos of the Hudson Valley, and he asked permission to send the Board invitations. Permission was granted. E Professor Kathleen Malia extended her best wishes for a good fall semester. X. BOARD DISCUSSION 4. The Nominating Committee proposed the Slate of Officers for 2006-2007 as follows: Joan H. Wolfe - Chair Brutus Hodge - Vice Chair Margaret Murphy - Secretary A motion was made to accept the Slate of Officers as presented Anthonisen/Gareiss Unanimous 5. The Committee Appointments for 2006-2007 were presented. Trustee Joan Wolfe asked to have Trustee Roberto Calderin added to the Educational Policies and Student Affairs Committee. Trustees Administration ADMINISTRATIVE SERVICES Joan Wolfe, Chair William Richards, President Arthur Anthonisen PERSONNEL AND FINANCE Herbert Gareiss, Jr. Chair J. Daniel Bloomer Brutus Hodge VP for Administration Audit Committee M- 9/11/06 - Page 7 Herbert Gareiss, Jr. Brutus Hodge Donald Mirro EDUCATIONAL POLICIES AND STUDENT AFFAIRS Roberta Glinton, Chair Dr. Catherine Chew, VP for Roberto Calderin Academic Affairs Don Mirro Paul Broadie II, VP for Student Jenna Boyce Development A motion was made to approve the Board Committee appointments for 2006-2007, with the addition of Trustee Roberto Calderin to the Educational Policies and Student Affairs Committee. Wolfe/Mirro Unanimous XI. BOARD ADJOURNMENT At 7:50 pm, a motion was made (Wolfe/Anthonisen) to adjourn the meeting. Respectfully submitted, Maryann Raab Assistant to the President