SUNY Orange Community College in the High School Program (CCHSP) Handbook for Students & Parents Table of Contents Introduction 4 Program Purpose and History 4 SUNY Orange CCHSP Participants 4 Eligibility & Registration 4 Student Eligibility 4 Request for Academic Waivers 4 Audit Status 5 Registration Procedures 5 Tuition and Fees 5 SUNY Orange CCHSP Students & Instructors: Members of the College Community 5 SUNY Orange CCHSP Courses 6 Course Offerings 6 Course Outline/Syllabus 6 Class Size 6 Course Text 6 Course Withdrawal 6 Student Withdrawal 6 Instructor Withdrawal 6 Grades & Attendance 7 Final Grades 7 Mid-Semester Progress Reports 7 High School Progress Reports 7 Final Exams 7 Request for Transcripts 7 Transferability of Credit 8 Attendance 8 Attendance & Athletics 8 Grievance Procedure 8 SUNY Orange Policies 8 FERPA Waiver Form Authorizing Release of Grades 8 Release of Academic information to Parents/Guardians 9 Student/Instructor Conferences & Disclosure of Academic Information 9 Students with Disabilities 9 SUNY Orange CCHSP Disability Procedure 9 SUNY Orange Informational Directory 10 Appendix 11 SUNY Orange FERPA Waiver 11 Disability Services Form 11 Introduction The information contained in this abbreviated guide is intended to answer the questions most frequently asked by participating students and their parents regarding the SUNY Orange, Community College in the High School Program (CCHSP). It is not intended as a substitute for the College Catalog, the Student Handbook, the Faculty Handbook or the Academic Policy Manual. Program Purpose and History The SUNY Orange, Community College in the High School Program was created over 20 years ago to * Promote a smooth transition for students from high school to college, * Increase students� post-secondary success, * Reduce college tuition costs, and * Shorten the time required to earn a degree. During the 2006-2007 school year, SUNY Orange CCHSP partnered with 14 high schools and the Orange-Ulster BOCES New Vision Program to serve over 700 students during the fall of 2006, and close to 600 students in the spring of 2007. We are very excited to continue to offer this excellent educational opportunity to high school students in Orange County. SUNY Orange CCHSP Participants John S. Burke Catholic High School, Chester Academy, Goshen High School, James I. O'Neill High School, Middletown High School, Minisink Valley High School, Monroe-Woodbury High School, NY Military Academy, Orange-Ulster BOCES New Vision Programs: Medical, Law and Government, Education, and Engineering, Pine Bush High School, Port Jervis High School, S.S. Seward Institute (Florida), Valley Central High School, Warwick High School, Washingtonville High School. Eligibility & Registration Student Eligibility Students must be recommended by their instructor(s) and approved by their high school or Orange-Ulster BOCES New Vision guidance counselor as being suitable for enrollment in SUNY Orange CCHSP course(s). * Seniors need a minimum combined course average (cumulative GPA) of 85 in all Regents courses, and a minimum score of 85 on the NYS Regents Exam that corresponds to their SUNY Orange CCHSP course. * Juniors need a minimum combined course average of 90 (cumulative GPA) in all Regents courses and a minimum score of 90 on the NYS Regents Exam that corresponds to their SUNY Orange CCHSP course. SUNY Orange CCHSP students are limited to eleven and a half (11.5) credits per semester. Request for Academic Waivers A student who fails to meet eligibility criteria can only enroll in a SUNY Orange CCHSP course with an academic waiver approved by the appropriate SUNY Orange department chair. Requests for such waivers are made by either the high school principal or guidance director. High school officials who wish to make a waiver request on a student's behalf should contact the SUNY Orange CCHSP Coordinator for details. Requests will be decided on a case-by-case basis by the appropriate SUNY Orange department chair. Audit Status Students may register to audit courses. Audit students pay the same tuition and fees as credit students. However, audit students do not receive college grades or credit. Credit students may change from credit to audit status up to the last day to withdraw from a course. Audit students may change from audit to credit status up to two weeks after the date printed in the Academic Calendar found in the College Catalog at www.sunyorange.edu/academic_services/calendar. Registration Procedures At the beginning of each semester, registration materials will be made available through each participating high school and Orange-Ulster BOCES New Vision. Registration forms should be completed in accordance with the directions given by the SUNY Orange Office of Records and Registration. All registration forms must be returned to the College Office of Records and Registration by the deadline specified for each academic term. Registration materials include a registration card, data sheet, FERPA waiver, and a notarized residency application form. Any student who attends a class or lab on a SUNY Orange campus, such as a BOCES New Vision biology student, must provide the College with proof of immunity to measles, mumps and rubella according to NYS regulations. The appropriate forms, together with instructions for completion and return, are among the registration materials provided at each participating site. Completed immunization forms must be submitted by the deadlines stipulated in order for a student's course registration to be maintained. Tuition and Fees One of the benefits of the SUNY Orange CCHSP is the markedly reduced tuition rate charged for courses given at the high school. Each participating school district determines responsibility for payment. Students should see their high school guidance counselor for details. Tuition for Orange-Ulster BOCES New Vision students is paid for by the New Vision Program. Checks are to be made payable to �SUNY Orange� or �OCCC�. Tuition for 2007-2008 is $40 per credit hour, per semester, plus a $2 insurance fee per semester. A student who takes 12 or more combined SUNY Orange credits during a semester through SUNY Orange CCHSP and the SUNY Orange, College Experience Program (CEP) will be charged additional college fees as a full-time student. SUNY Orange CCHSP Students are Members of the College Community Students enrolled in any SUNY Orange CCHSP course are recognized as part-time SUNY Orange students and are subject to the same policies, rules, and regulations as other part-time students. For full details, see the SUNY Orange College Catalog at www.sunyorange.edu/catalog and the Student Handbook at www.sunyorange.edu/studentactivities/handbook. SUNY Orange CCHSP students are invited to obtain college IDs, use the SUNY Orange Library, Remote Database Link, and Fitness Center, participate in College activities, and attend College cultural events. Once course registration is fully completed, IDs and listings of upcoming events are available at the Student Life Desk just outside the SUNY Orange Bookstore entrance in the College Commons or at www.sunyorange.edu/lyceum. Information regarding the Remote Database Link is available at the Reference Desk in the College Library. SUNY Orange CCHSP Courses Course Offerings The specific courses to be offered at each high school site are agreed upon by the College and the participating school district or Orange-Ulster BOCES New Vision prior to the start of each new academic year. Courses offered are selected from those courses taught at the College and listed in the College Catalog at www.sunyorange.edu/catalog. Not all courses are available at all participating sites. Course Outline/Syllabus Each SUNY Orange CCHSP instructor will provide a copy of the course syllabus/outline to students and to his or her SUNY Orange department chair at the beginning of each semester. The elements to be included in the course outline are heading (including SUNY Orange course number and name), catalog description, relationship to programs, course objectives, chronology of study, grading system, types of evaluative instruments and tests, instructional materials, attendance policy, instructor withdrawal policy, support services, and conference hours. Class Size SUNY Orange CCHSP class size follows SUNY Orange requirements. Class size in English writing courses and Foreign Language courses is 10-25 students per section. Class size in other courses is 10-30 students, except for laboratory courses where class size is limited to the number of lab stations available. Course auditors count toward class size totals. Course Text Course texts are selected and/or approved by the appropriate SUNY Orange department chair. Arrangements for the purchase of textbooks vary between high schools and Orange-Ulster BOCES New Vision. In some instances, students purchase their own books at the SUNY Orange Bookstore, and in others, the district provides books. Students should check with the course instructor or guidance counselor regarding where and when they should pick up their books. Course Withdrawal Since most SUNY Orange CCHSP students expect to receive credit toward high school graduation for their College courses, it is very important that any student who is considering withdrawing from a SUNY Orange CCHSP course first talk with his or her high school guidance counselor about the possible impact upon high school graduation from either course withdrawal or course failure. Student Withdrawal College policy permits students to withdraw from a SUNY Orange CCHSP course in accordance with deadlines stipulated in the SUNY Orange Academic Calendar printed each academic year in the College Catalog at www.sunyorange.edu/catalog. In order to withdraw, the student must file the required Drop/Add Form with the College Office of Records and Registration. A student who officially withdraws from a course will receive a college grade of �W� in that course. Instructor Withdrawal Instructors may, under certain circumstances, withdraw a student from a SUNY Orange CCHSP course. Instructors should review related policies with their SUNY Orange department chair or coordinator and include appropriate information on the course syllabus. Grades & Attendance Final Grades Final college grades will be one of the following: A, A-, B+, B, B-, C+, C, C-, D+, D, D-, F, W. Pluses and minuses will be entered on the student's official college transcript but do not affect Cumulative Grade Point Averages (CGPAs). Students will receive their course grade by mail from the College Office of Records and Registration. In the future, grades should be available online. Grades of all students who have a signed FERPA waiver (see SUNY Orange Policies below) authorizing release of grades on file at the College are also mailed to their respective high school and/or Orange-Ulster BOCES New Vision. Mid-Semester Progress Reports SUNY Orange does not report mid-semester grades but does send Progress Reports to students whose work to date is of less than �C� quality, or otherwise unsatisfactory. (This information can only be provided for students who have signed the FERPA waiver discussed under SUNY Orange Policies below). Instructors are to submit Mid-Semester Progress Report forms on all such students to the College Office of Records and Registration by the deadline specified in the academic calendar printed in the College Catalog at www.sunyorange.edu/catalog. Students who receive a College Progress Report should immediately make an appointment to see their instructor regarding their class standing and ask him/her for suggestions as to how to improve academic performance. Students receiving reports should also see their high school or Orange-Ulster BOCES New Vision guidance counselor regarding any possible impact on high school graduation status. It is important to note that SUNY Orange awards a single grade at the end of each course. Though some high schools elect to articulate grades on high school report cards, these marks should not be interpreted as measures of either a student's college course standing or as indicators of the student's final college course grade. High School Progress Reports The high school or Orange-Ulster BOCES New Vision Program may release the articulated SUNY Orange CCHSP grade according to their normal grade release schedule. The articulated grade is the grade that is accepted by the high school from SUNY Orange and placed on the high school transcript. Usually this means changing the SUNY Orange letter grade to a number grade. Final Exams Completed final exams are to be kept on file by the high school for one year. The SUNY Orange department chair or coordinator may also require a file copy of the final exam. Each instructor should confirm end of semester procedures with the appropriate SUNY Orange department chair or coordinator and with the high school guidance director. Request for Transcripts Students who wish to have their SUNY Orange transcripts sent to another college, an employer, etc. should request an official college transcript through the Office of Records and Registration. Transferability of Credit College credits earned in SUNY Orange CCHSP course(s) transfer within the State University of New York system. Credits also transfer to many other public and private colleges. Students registering for courses through the program should be aware that transfer credit awarded is always determined by the receiving institution. SUNY Orange CCHSP students are therefore advised to inquire about course transferability by calling the Admissions Office at the institution(s) to which they plan to apply. In a 2004 survey, 95% of SUNY Orange CCHSP students who responded said they were able to transfer their courses and credits. Attendance Course attendance is required. Instructors should state specific attendance requirements on their course outline/syllabus; these requirements should reflect the attendance policy of the respective SUNY Orange academic department, not the high school. The instructor must file attendance reports with the College Office of Attendance on the forms and according to the instructions provided by that office at the beginning of each semester. Attendance & Athletics It is the intention of SUNY Orange CCHSP that all students who are academically qualified be able to participate in the program. Students involved in athletics may have some difficulty meeting College attendance requirements. The SUNY Orange CCHSP instructor may, at his/her discretion, waive College attendance requirements to allow a student to attend an athletic event if the student is performing well in class.�It is helpful if athletes give their sports schedule to their instructor at the beginning of the course to identify conflicts. However, class comes first and sports second; so whether a student misses class to attend a sports event is determined by the instructor.� It is the student�s responsibility to work with the instructor and make special arrangements.�For example, if there is a test scheduled or important deadline, the student may be asked to take the test early and turn in their assignment in advance.�Students who participate in SUNY Orange CCHSP and are involved in sports must be committed to being successful at both academics and sports. Grievance Procedure SUNY Orange provides a student grievance procedure for resolving complaints. Any SUNY Orange CCHSP participant can contact either the appropriate SUNY Orange department chair or the SUNY Orange CCHSP Coordinator for complete details. Grievance of grades must follow the procedure outlined in the SUNY Orange College Catalog at www.sunyorange.edu/catalog. SUNY Orange Policies FERPA Waiver Form Authorizing Release of Grades According to FERPA, the Family Educational Rights and Privacy Act of 1974, the College is prohibited from releasing any student's grade to any third party without the student's written permission. SUNY Orange CCHSP students who want their college marks reported to their high school and/or Orange-Ulster BOCES New Vision for computation toward high school graduation credit, or for any other purpose, must sign a SUNY Orange FERPA waiver (Appendix A) authorizing SUNY Orange to release their college grades to their high school and, if appropriate, Orange-Ulster BOCES New Vision. This form will be completed by the student, in duplicate, with the registration materials. One copy is kept on file at the College and the other at the high school or Orange-Ulster BOCES New Vision. Release of Academic information to Parents/Guardians FERPA, as stated above, dictates the terms of release of student information regarding a SUNY Orange CCHSP course to any third party, including the student�s parents or guardians, even if the student is a minor. SUNY Orange CCHSP students must sign the SUNY Orange FERPA waiver (Appendix A) and specifically grant release of their grades and academic information to their parents/guardians. Then the parent may have access to grades, attendance and other academic information as requested. However, if the parent/guardian wishes to discuss any of the academic information, the student must be present during the discussion (see below). Student/Instructor Conferences & Disclosure of Academic Information FERPA also dictates the nature of communication at student/instructor conferences at the college level. Student/instructor conferences are confidential and are between the instructor and the student. A parent/guardian, principal, guidance counselor or any other person may be present with the permission of the student, either verbally or through the signed FERPA release form (Appendix A) indicating those present - high school and/or parent/guardian. Attendees may facilitate discussion between the student and instructor but may not be active participants in the conference. They may, for example, ask clarifying questions. The instructor may also have a representative present who may facilitate discussion. Finally, the instructor must have permission of a student to contact and relay a student�s academic progress, attendance, grades, or any information relevant to a SUNY Orange CCHSP course, with a parent/guardian, principal, guidance counselor, or any third party. Any questions concerning FERPA regulations should be directed to the SUNY Orange CCHSP Coordinator. Further information is available at www.sunyorange.edu/academic_services/ferpa and orange.cc.ny.us/cchs/parents/ferpa. Students with Disabilities SUNY Orange welcomes students with disabilities and encourages them to access accommodations and modifications so that they may receive equal educational opportunities. There are different regulations governing the rights of disabled students at the high school and at the college level. For example, at the college level, a disabled student must self-disclose in writing in order to receive services. Additionally, accommodations and modifications approved at the high school level may not always be appropriate at the college level. Since SUNY Orange CCHSP courses are college classes, the rules governing disabilities at the college level apply even though the student is still in high school. If a question or concern arises pertaining to accommodations or modifications, the course faculty will direct inquiries to the College for further clarification. SUNY Orange CCHSP Disability Procedure A high school student with a documented disability wishing to take a course through SUNY Orange CCHSP must use the following procedure to receive post-secondary accommodations. 1. The high school or Orange-Ulster BOCES New Vision guidance counselor will give the disabled student the Disability Services Form (Appendix B) to complete. The high school will keep a copy of the form on file whether the student discloses or not. The procedure, from this point forward, only applies if the student has self-disclosed. 2. The guidance counselor will send a copy of the Disability Services Form to the SUNY Orange CCHSP Coordinator. It is strongly recommended that this information be received by the SUNY Orange CCHSP coordinator a minimum of one month prior to the start of class. 3. The guidance counselor will also provide a copy of the signed Disability Services Form, as well as, a list of the assigned accommodations/modifications to the SUNY Orange CCHSP instructor. College instructors are not to be told the nature of the student�s disability(s). 4. It is important to note that there may be differences between assigned accommodations and program modifications at the high school level versus the college level. Additionally, accommodations/modifications may vary from course to course depending on the academic standards and technical requirements of the course. There are two common high school modifications that are not permitted at the college level. * Extended time on tests must be defined as, for example, 1.5 or twice as long. �Un-timed tests� are not permitted. * Assignment extensions are not allowed unless there is a serious mitigating circumstance related to the student�s disability, such as, a medical procedure. 5. Any questions from the school district or the course instructor will be directed to the College. It may be necessary for the guidance counselor to send a copy of the student�s IEP and/or 504 plan(s) and any other pertinent disability information to the SUNY Orange CCHSP Coordinator. The SUNY Orange Advocate for Services to Students with Disabilities will review the documented disability paperwork and provide accommodation and/or modification guidance when necessary. After appropriate consultation between the SUNY Orange Advocate for Services to Students with Disabilities and the SUNY Orange CCHSP faculty member, the College has the right to deny any high school assigned accommodation that reduces the academic rigor of the course. SUNY Orange Informational Directory Cindy Simpson, SUNY Orange CCHSP Coordinator 341-4179 Rosana Reyes-Rosello, Director of Educational Partnerships 341-4760 Lyla Ten Eyck, Senior Secretary 341-4765 Attendance 341-4177 Bookstore 341-4815 Bursar 341-4837 Health Services Office 341-4870 Registration 341-4140 Transcripts 341-4155 Learning Resource Center (Library) 341-4855 Student Life Desk (for student & faculty IDs) 341-4065 Tutorial Center 341-4171 Writing Center 341-4026 Appendix A: SUNY Orange FERPA Waiver o High School Form o BOCES New Vision Form B: Disability Services Form o High School Form o BOCES New Vision Form Family Educational Rights and Privacy Act (FERPA) SUNY Orange Student Release Form Community College in the High School Program (SUNY Orange CCHSP) The Family Educational Rights and Privacy Act of 1974, or FERPA, was designed by the federal government to protect the privacy of educational records. Under this policy, SUNY Orange officials are not permitted to give any information to a third party, including the student�s parents and/or guardians, about the student�s * Academic progress, including grades * Personal development or disciplinary matters However, it is often the student�s wish that information be released to the parent or other designated officials who may seek information from the College. If you wish to grant access to your information, this consent form must be signed and submitted to your high school guidance counselor, who will forward a copy to SUNY Orange. Name: ______________________________________ Student ID: ___________________________ (Please print) The following person(s) and/or institution(s) have my permission to review the records listed below upon written request. Please check box(es). * High School, ________________________________, for the purpose of maintaining accurate student records. (list name) * Parent(s), guardian(s) or other persons, for the purpose of reviewing the accuracy of student records. Please list names: Relationship Information (check box): * Academic (grades, GPA, academic progress/status, enrollment & registration information, attendance records) * Other:___________________________________________________________________________________ This consent shall remain in effect for the ___________ academic year. I may revoke it at any time, in writing by contacting my high school guidance counselor, who will notify SUNY Orange of the change. Student�s signature:_________________________________________ Date:_____________________________ I am revoking my consent to release information indicated above effective _________________________________. Student�s Signature: ____________________________________________________________________________ Instructions for Guidance: Please send completed copies to: Neil Foley, Registrar�s Office, SUNY Orange, 115 South Street, Middletown, NY 10940. Please direct any questions to the SUNY Orange CCHSP Coordinator at (845)341-4179. Family Educational Rights and Privacy Act (FERPA) SUNY Orange Student Release Form Community College in the High School Program (SUNY Orange CCHSP) The Family Educational Rights and Privacy Act of 1974, or FERPA, was designed by the federal government to protect the privacy of educational records. Under this policy, SUNY Orange officials are not permitted to give any information to a third party, including the student�s parents and/or guardians, about the student�s * Academic progress, including grades * Personal development or disciplinary matters However, it is often the student�s wish that information be released to the parent or other designated officials who may seek information from the College. If you wish to grant access to your information, this consent form must be signed and submitted to your BOCES New Vision guidance counselor, who will forward a copy to SUNY Orange. Name: ______________________________________ Student ID: ___________________________ (Please print) The following person(s) and/or institution(s) have my permission to review the records listed below upon written request. Please check box(es). * BOCES New Vision and my High School, ________________________________, for the purpose of maintaining accurate student records. (list name) * Parent(s), guardian(s) or other persons, for the purpose of reviewing the accuracy of student records. Please list names: Relationship Information (check box): * Academic (grades, GPA, academic progress/status, enrollment & registration information, attendance records) * Other:___________________________________________________________________________________ This consent shall remain in effect for the ___________ academic year. I may revoke it at any time, in writing by contacting my high school guidance counselor, who will notify SUNY Orange of the change. Student�s signature:_________________________________________ Date:_____________________________ I am revoking my consent to release information indicated above effective _________________________________. Student�s Signature: ____________________________________________________________________________ Instructions for Guidance: Please send completed copies to: Neil Foley, Registrar�s Office, SUNY Orange, 115 South Street, Middletown, NY 10940. Please direct any questions to the SUNY Orange CCHSP Coordinator at (845)341-4179. Disability Services Form Community College in the High School Program (SUNY Orange CCHSP) Please sign below indicating your choice to self-disclose or not to self-disclose for your SUNY Orange CCHSP course(s). You must sign in one of the two boxes. This form must be returned to your high school guidance counselor as soon as possible, and at least one month prior to the beginning of class. I choose to self-disclose and receive accommodations and/or modifications consistent with my disability. I agree to have my disability documentation released, when necessary for review, from my high school to the SUNY Orange CCHSP coordinator and the Office of Disability Services at SUNY Orange. I understand that my high school guidance counselor will give a copy of this form, as well as, a list of my accommodations and/or modifications to my instructor(s). However, it is ultimately my responsibility to self-advocate and make sure that my instructor(s) have been notified of my choice to self-disclose and that they are aware of the accommodations and/or modifications I receive. I understand that accommodations and/or modifications provided at the College level may not alter the fundamental requirements of the course. For example, �un-timed tests� are not permitted, instead 1.5 or twice as long is usually indicated; assignment extensions are not allowed unless there is a serious mitigating circumstance. Questions concerning modifications that may alter the rigor of a course are to be directed to the SUNY Orange CCHSP Coordinator at SUNY Orange, (845) 341-4179. My choice to self-disclose shall remain in effect for the __________________ academic year, but I may revoke it at any time, in writing, by contacting my high school guidance counselor. __________________________________________________________ _____________________________ Student�s Signature Date I choose not to receive disability services for my SUNY Orange CCHSP course(s). My choice not to self-disclose shall remain in effect for the __________ academic year, but I may revoke it at any time, in writing, by contacting my high school guidance counselor, who will notify SUNY Orange. __________________________________________________________ _____________________________ Student�s Signature Date Instructions for Guidance: If the student self-discloses, please send the completed copy of this form to: SUNY Orange CCHSP Coordinator Office of Educational Partnerships SUNY Orange 115 South Street Middletown, NY 10940 Disability Services Form Community College in the High School Program (SUNY Orange CCHSP) Please sign below indicating your choice to self-disclose or not to self-disclose for your SUNY Orange CCHSP course(s). You must sign in one of the two boxes. This form must be returned to your BOCES New Vision guidance counselor as soon as possible, and at least one month prior to the beginning of class. I choose to self-disclose and receive accommodations and/or modifications consistent with my disability. I agree to have my disability documentation released, when necessary for review, from BOCES New Vision to the SUNY Orange CCHSP coordinator and the Office of Disability Services at SUNY Orange. I understand that my BOCES New Vision guidance counselor will give a copy of this form, as well as, a list of my accommodations and/or modifications to my instructor(s). However, it is ultimately my responsibility to self-advocate and make sure that my instructor(s) have been notified of my choice to self-disclose and that they are aware of the accommodations and/or modifications I receive. I understand that accommodations and/or modifications provided at the College level may not alter the fundamental requirements of the course. For example, �un-timed tests� are not permitted, instead 1.5 or twice as long is usually indicated; assignment extensions are not allowed unless there is a serious mitigating circumstance. Questions concerning modifications that may alter the rigor of a course are to be directed to the SUNY Orange CCHSP Coordinator at SUNY Orange, (845) 341-4179. My choice to self-disclose shall remain in effect for the __________________ academic year, but I may revoke it at any time, in writing, by contacting my BOCES New Vision guidance counselor. __________________________________________________________ _____________________________ Student�s Signature Date I choose not to receive disability services for my SUNY Orange CCHSP course(s). My choice not to self-disclose shall remain in effect for the __________ academic year, but I may revoke it at any time, in writing, by contacting my BOCES New Vision guidance counselor, who will notify SUNY Orange. __________________________________________________________ _____________________________ Student�s Signature Date Instructions for Guidance: If the student self-discloses, please send the completed copy of this form to: SUNY Orange CCHSP Coordinator Office of Educational Partnerships SUNY Orange 115 South Street Middletown, NY 10940 11 15