Community College in the High School Program (CCHSP) Information for Teachers & Administrators Revised November 2020 Mary Ford Office of Educational Partnerships (845) 772-1229 Introduction to CCHSP CCHSP offers high-achieving high school juniors and seniors the opportunity to earn college credits while attending high school. The Program provides a number of benefits. It introduces students to the academic challenge of college level courses, shortens the time period needed to complete a college degree, and offers a strong addition to college applications. Many - but not all - two-year colleges and four-year colleges accept dual-enrollment credits, and you may want to check the websites of individual colleges to learn about their transfer-credit policies. The information contained in this abbreviated guide is intended to answer the questions most frequently asked by faculty members and administrators regarding the SUNY Orange, Community College in the High School Program (CCHSP). It is not intended as a substitute for the College Catalog, the Student Handbook or the Academic Policy Manual. SUNY Orange CCHSP Participants John S. Burke Catholic High School; Chester Academy; Cornwall Central High School; Goshen High School; James I. O'Neill High School; Minisink Valley High School; Monroe-Woodbury High School; Newburgh Free Academy; Orange-Ulster BOCES; Pine Bush High School; Port Jervis High School; S.S. Seward Institute (Florida); Valley Central High School; Warwick Valley High School; and Washingtonville High School. Student Eligibility As per the CCHSP contract, to participate in the program students must meet the below criteria and be recommended by their instructor(s) and guidance counselor as being suitable for the program. Exceptions must be approved on a case-by-case basis by the appropriate SUNY Orange department chair. In the case of waivers, the SUNY Orange placement exam, a writing sample, work sample or other additional information may be requested. Due to the cancellation of the June 2020 Regents examinations, the CCHSP criteria for the 2020-2021 academic year will not include a Regents exam grade component but instead will include the final grade in the applicable Regents course. Thus, the amended criteria for the 2020-2021 academic year will be as follows: * Seniors require a minimum GPA of 85 and a final course grade of 85 or above in the applicable Regents course. * Juniors require a minimum GPA of 90 and a final course grade of 90 or above in the applicable Regents course. * As has been the case, for disciplines in which no Regents exam is normally offered (languages, film, engineering, accounting, etc.,) the GPA is the only criterion. Request for Academic Waivers A student who fails to meet eligibility criteria can only enroll in a SUNY Orange CCHSP course with an academic waiver approved by the appropriate SUNY Orange department chair. Exceptions must be approved on a case-by-case basis by the appropriate SUNY Orange department chair, and students requesting waivers may be required to take the SUNY Orange placement exam or submit a writing sample, work sample or other information. Verification of Eligibility It is the responsibility of the high school or Orange-Ulster BOCES principal or his/her designee to confirm the eligibility of each high school student registered for any SUNY Orange CCHSP course. A course instructor who believes an ineligible student has registered for his or her course should inform the SUNY Orange CCHSP Coordinator. Registration and Tuition Payment At the beginning of each semester, registration information and links to online registration instructions will be sent to prospective CCHSP students by their CCHSP instructors. CCHSP tuition for 2020-2021 is $75 per credit. All students incur non-refundable tuition upon registration; non-payment does not limit a student's liability. Payment is by check or credit card only. Outstanding financial obligations will prevent future registrations as well as preventing students from obtaining their official transcripts from SUNY Orange. Checks should be made payable to SUNY Orange and mailed to: SUNY Orange, Student Accounts Office, 115 South Street, Middletown, NY 10940. Please write the student's name and birthdate on the memo line of the check. Credit card payments may be made at http://www.sunyorange.edu/bursar/. Choose the option for "Make a Payment," scroll down to the middle of the screen and click on the "CCHS (Community College in the High School)" link. Please note the following: At the bottom of the page, select "Community College in HS" as the payment type. The student's birthdate may be entered in lieu of the student ID number. There is a 2.75 percent fee for online payment. Students who are eligible for free/reduced lunch at their high schools receive a half-price tuition scholarship for SUNY Orange CCHSP tuition. See Appendix A. Please contact CCHSP Coordinator for more information. Members of the College Community Students enrolled in any SUNY Orange CCHSP course are recognized as part-time SUNY Orange students and are subject to the same policies, rules, and regulations as other part-time students. For full details, see the SUNY Orange College Catalog at www.sunyorange.edu/catalog and the Student Handbook at www.sunyorange.edu/studentactivities/publications.shtml. SUNY Orange's Director of Student Accounts (845-341-4903) is available to assist students with matters related to billing. The SUNY Orange Bookstore Manager (845-341-4321) can help with questions regarding the campus bookstore, which will operate online for Fall 2020. After students have registered, CCHSP students can avail themselves of the services of the SUNY Orange Library (845-341-4855) including remote access to the library's databases. SUNY Orange CCHSP students and instructors are invited to obtain college IDs, use the SUNY Orange Library, Remote Database Link, and Fitness Center, participate in College activities, and attend College cultural events. Once course registration is fully completed, IDs and listings of upcoming events are available at the Student Activities Office just outside the SUNY Orange Bookstore entrance in the Shepard Student Center or at www.sunyorange.edu/culturalaffairs. They are also available at Kaplan Hall on the Newburgh campus. Information regarding the Remote Database Link is available at the Reference Desk in the College Libraries. Course Offerings The specific courses to be offered at each high school site are agreed upon by the College and the participating school district or Orange-Ulster BOCES prior to the start of each new academic year. Courses offered are selected from those courses taught at the College and listed in the College Catalog at www.sunyorange.edu/catalog. Course Instructors Course instructors may be either SUNY Orange faculty members, or high school teachers who have been selected using guidelines for adjunct College instructors. In all matters pertaining to course instruction, procedure, and content, the instructor is accountable to the College and must follow departmental and College policy. Course Outline/Syllabus Each SUNY Orange CCHSP instructor will provide a copy of the course syllabus/outline to students and to his or her SUNY Orange department chair at the beginning of each semester. The elements to be included in the course outline are heading (including SUNY Orange course number and name), catalog description, relationship to programs, course objectives, chronology of study, grading system, types of evaluative instruments and tests, instructional materials, attendance policy, instructor withdrawal policy, support services, and conference hours. Instructors should check with their SUNY Orange department chair regarding any additional information to be included. Class Size SUNY Orange CCHSP class size follows SUNY Orange requirements. Class size in English writing courses and Foreign Language courses is 10-25 students per section. Class size in other courses is 10- 30 students, except for laboratory courses where class size is limited to the number of lab stations available. Textbooks Course texts are selected and/or approved by the appropriate SUNY Orange department chair. In some instances, students purchase their own books, and in others, the district provides books. Students should check with the course instructor or guidance counselor regarding where and when they should pick up their books. Student Withdrawal College policy permits students to withdraw from a SUNY Orange CCHSP course in accordance with college deadlines. Students who wish to withdraw must contact Mary Ford at mary.ford@sunyorange.edu of (845) 772-1229 to complete appropriate paperwork. Final Grades Final college grades will be one of the following: A, A-, B+, B, B-, C+, C, C-, D+, D, D-, F, W. Final Exams Completed final exams are to be kept on file by the high school for one year. The SUNY Orange department chair may also require a file copy of the final exam. Each instructor should confirm end of semester procedures with the appropriate SUNY Orange department chair. Transcripts For transcript requests, see https://sunyorange.edu/registrar/transcripts.html Transferability of Credit College credits earned in SUNY Orange CCHSP course(s) transfer within the State University of New York system. Credits also transfer to many other public and private colleges. Students registering for courses through the program should be aware that transfer credit awarded is always determined by the receiving institution. SUNY Orange CCHSP students are therefore advised to inquire about course transferability by contacting the Admissions Office at the institution(s) to which they plan to apply. Attendance Course attendance is required. Instructors should state specific attendance requirements on their course outline/syllabus; these requirements should reflect the attendance policy of the respective SUNY Orange academic department. Grievance Procedure SUNY Orange provides a student grievance procedure for resolving complaints. Any SUNY Orange CCHSP participant can contact either the appropriate SUNY Orange department chair or the SUNY Orange CCHSP Coordinator for complete details. Grievance of grades must follow the procedure outlined in the SUNY Orange College Catalog on the website at www.sunyorange.edu/catalog. FERPA According to FERPA, the Family Educational Rights and Privacy Act of 1974, the College is prohibited from releasing students' grades to third parties without written permission. Any questions regarding FERPA should be directed to the SUNY Orange CCHSP Coordinator. Students with Disabilities SUNY Orange welcomes students with disabilities and encourages them to access their approved accommodations/modifications so that they may receive equal educational opportunities. All support services and accommodation/modification designation will be provided by the school district. However, no modification of the curriculum or instruction is allowed for college level courses. For more information, contact CCHSP Coordinator at (845) 772-1229 or mary.ford@sunyorange.edu. See Appendix B. Faculty Meetings & Professional Development It is the intent of SUNY Orange to develop and maintain a close professional relationship between SUNY Orange CCHSP faculty and the academic departments at the College. Attendance at annual meetings is required to enhance open communication, academic and program standards, and provide professional development. Additionally, the SUNY Orange department chairs, or coordinators, will provide guidance and support to SUNY Orange CCHSP instructors by observing classes and reviewing materials, exams, etc. Academic Calendar and Authorized Calendar Adjustments Each three (3) credit course must meet for a minimum of forty-five (45) fifty-minute (50-minute) sessions or the equivalent 2,250 minutes per semester. Each four (4) credit course must meet for a minimum of sixty (60) fifty (50) minute sessions or the equivalent 3,000 minutes per semester. Instructors teaching lab courses should confirm lab meeting time requirements with their SUNY Orange department chair. SUNY Orange Informational Directory Mary Ford, Director of Educational Partnerships/CCHSP Coordinator 772-1229 Lyla Ten Eyck, Senior Secretary 341-4252 Bookstore 341-4815 Student Accounts Office 341-4837 Registrar�s Office 341-4140 Student Activities Office (for student & faculty IDs) 341-4065 SUNY Orange Library � Middletown 341-4855 Transcripts 341-4155 Tutorial Center 341-4171 Wellness Center 341-4870 APPENDIX A SUNY Orange Community College in the High School Program (CCHSP) Scholarship Financial Verification Form To be submitted by high school guidance counselor. Please complete the following: _______________________________________ qualifies for free/reduced lunch. He/she will be in (Print Student's Name) the following SUNY Orange courses through the Community College in the High School Program (CCHSP) in the 2020-2021 academic year: _____________________________________ ____________________________________________________________________________________________ ____________________________________________________________________________________________ ____________________________________________________________________________________________ Guidance Counselor__________________________________________________________________________ (Print Name) Guidance Counselor Email:_______________________________ Telephone: ________________________ Guidance Counselor Signature: _______________________________ Date _________________________ Please send completed form to: Mary Ford, Director of Educational Partnerships, SUNY Orange, 115 South Street, Middletown, NY 10940. Phone: 845/772-1229; Fax: 845/341-4382; Email: mary.ford@sunyorange.edu APPENDIX B Disability Services Form Community College in the High School Program (CCHSP) Please sign below indicating your choice to self-disclose for your CCHSP course(s). Please return this form to your high school guidance counselor as soon as possible. I choose to self-disclose and receive accommodations and/or modifications consistent with my disability. I agree to have my disability documentation released, when necessary for review, from my high school to the CCHSP Coordinator and the Office of Disability Services at SUNY Orange. I understand that my high school guidance counselor will give a copy of this form and a list of the accommodations and/or modifications recommended/approved by SUNY Orange to my instructor(s). I understand that accommodations and/or modifications provided for college-level courses may not alter the fundamental requirements of the course. Questions concerning modifications that may alter the rigor of a course are to be directed to the SUNY Orange CCHSP Coordinator at (845) 772-1229 or mary.ford@sunyorange.edu. My choice to self-disclose shall remain in effect for the __________________ academic year, but I may revoke it at any time, in writing, by contacting my high school guidance counselor. __________________________________________________________ _______________________ Student�s Signature Date __________________________________________________________ _______________________ Parent�s Signature Date _____________________________________________________________________________________ Student�s Address Instructions for Guidance: If the student self-discloses, please send the completed copy of this form, the student�s IEP and a list of accommodations and/or modifications to: Mary Ford Office of Educational Partnerships SUNY Orange 115 South Street Middletown, NY 10940 Phone: (845) 772-1229 Fax: (845) 341-4382 mary.ford@sunyorange.edu