Orange County Community College SUNY Orange Community College in the High School Program (CCHSP) Handbook for Students & Parents Created August 2008 Revised December 2013 Mary Ford Office of Educational Partnerships (845) 341-3760 Table of Contents Introduction 1 Program Purpose 1 SUNY Orange CCHSP Participants 1 Eligibility & Registration 1 Student Eligibility 1 Request for Academic Waivers 1 Registration Procedures 2 Tuition and Fees 2 SUNY Orange CCHSP Students & Instructors: Members of the College Community 2 SUNY Orange CCHSP Courses 2 Course Offerings 2 Course Outline/Syllabus 3 Class Size 3 Course Text 3 Course Withdrawal 3 Student Withdrawal 3 Instructor Withdrawal 3 Grades & Attendance 3 Final Grades 3 Mid-Semester Progress Reports 4 High School Progress Reports 4 Final Exams 4 Request for Transcripts 4 Transferability of Credit 4 Attendance 4 Grievance Procedure 5 SUNY Orange Policies 5 FERPA Waiver Form Authorizing Release of Grades 5 Release of Academic information to Parents/Guardians 5 Student/Instructor Conferences & Disclosure of Academic Information 5 Students with Disabilities 5 SUNY Orange Informational Directory 6 Appendix 7 SUNY Orange FERPA Waiver 7 Disability Services Form 7 Introduction The information contained in this abbreviated guide is intended to answer the questions most frequently asked by participating students and their parents regarding the SUNY Orange, Community College in the High School Program (CCHSP). It is not intended as a substitute for the College Catalog, the Student Handbook, the Faculty Handbook or the Academic Policy Manual. Program Purpose The SUNY Orange, Community College in the High School Program was created more than 20 years ago to * Promote a smooth transition for students from high school to college, * Increase students� post-secondary school success, * Reduce college tuition costs, and * Shorten the time required to earn a degree. SUNY Orange CCHSP Participants John S. Burke Catholic High School; Chester Academy, George S. Baker High School (Tuxedo); Goshen High School; James I. O'Neill High School; Middletown High School; Minisink Valley High School; Monroe-Woodbury High School; Orange-Ulster BOCES Mandarin Chinese Program; Orange-Ulster BOCES New Vision Programs: Medical, Law and Government and Education; Pine Bush High School; Port Jervis High School; S.S. Seward Institute (Florida); Valley Central High School; Warwick Valley High School; Washingtonville High School. Eligibility & Registration Student Eligibility Students must be recommended by their instructor(s) and approved by their high school or Orange-Ulster BOCES New Vision guidance counselor as being suitable for enrollment in SUNY Orange CCHSP course(s). * Seniors need a minimum combined course average (cumulative GPA) of 85 in all Regents courses, and a minimum score of 85 on the NYS Regents Exam that corresponds to their SUNY Orange CCHSP course. * Juniors need a minimum combined course average of 90 (cumulative GPA) in all Regents courses and a minimum score of 90 on the NYS Regents Exam that corresponds to their SUNY Orange CCHSP course. SUNY Orange CCHSP students are limited to eleven and a half (11.5) credits per semester. Request for Academic Waivers A student who fails to meet eligibility criteria can only enroll in a SUNY Orange CCHSP course with an academic waiver approved by the appropriate SUNY Orange department chair. Requests for such waivers are made by either the high school principal or guidance director. Exceptions must be approved on a case-by-case basis by the appropriate SUNY Orange Department chair, and students requesting waivers may be required to take the SUNY Orange placement exam or submit other additional information. Registration Procedures At the beginning of each semester, registration materials will be made available through each participating high school and Orange-Ulster BOCES New Vision. Registration forms should be completed in accordance with the directions given by the SUNY Orange Office of Records and Registration. All registration forms must be returned to the College�s Office of Records and Registration by the deadline specified for each academic term. Registration materials include a registration card, data sheet, SUNY Orange Student Release Form, and a notarized residency application form. Any student who attends a class or lab on a SUNY Orange campus, such as an Orange-Ulster BOCES New Vision biology student, must provide the College with proof of immunity to measles, mumps and rubella according to NYS regulations. The appropriate forms, together with instructions for completion and return, are among the registration materials provided at each participating site. Completed immunization forms must be submitted by the deadlines stipulated in order for a student's course registration to be maintained. Tuition and Fees One of the benefits of the SUNY Orange CCHSP is the reduced tuition rate charged for courses given at the high school. Each participating school district determines responsibility for payment. Students should see their high school guidance counselor for details. Checks are to be made payable to �SUNY Orange� or �OCCC.� Tuition for 2013-2014 is $61 per credit hour, per semester, plus a $2 insurance fee per semester. A student who takes 12 or more combined SUNY Orange credits during a semester through SUNY Orange CCHSP and the SUNY Orange, College Experience Program (CEP) will be charged additional college fees as a full-time student. SUNY Orange CCHSP Students: Members of the College Community Students enrolled in any SUNY Orange CCHSP course are recognized as part-time SUNY Orange students and are subject to the same policies, rules, and regulations as other part-time students. For full details, see the SUNY Orange College Catalog at www.sunyorange.edu/catalog and the Student Handbook at www.sunyorange.edu/studentactivities/publications.shtml. SUNY Orange CCHSP students are invited to obtain college IDs, use the SUNY Orange Library, Remote Database Link, and Fitness Center, participate in College activities, and attend College cultural events. Once course registration is fully completed, IDs and listings of upcoming events are available at the Student Life Desk just outside the SUNY Orange Bookstore entrance in the College Commons or at www.sunyorange.edu/culturalaffairs. Information regarding the Remote Database Link is available at the Reference Desk in the College Library. SUNY Orange CCHSP Courses Course Offerings The specific courses to be offered at each high school site are agreed upon by the College and the participating school district or Orange-Ulster BOCES New Vision prior to the start of each new academic year. Courses offered are selected from those courses taught at the College and listed in the College Catalog at www.sunyorange.edu/catalog. Not all courses are available at all participating sites. Course Outline/Syllabus Each SUNY Orange CCHSP instructor will provide a copy of the course syllabus/outline to students and to his or her SUNY Orange department chair at the beginning of each semester. The elements to be included in the course outline are heading (including SUNY Orange course number and name), catalog description, relationship to programs, course objectives, chronology of study, grading system, types of evaluative instruments and tests, instructional materials, attendance policy, instructor withdrawal policy, support services, and conference hours. Class Size SUNY Orange CCHSP class size follows SUNY Orange requirements. Class size in English writing courses and Foreign Language courses is 10-25 students per section. Class size in other courses is 10-30 students, except for laboratory courses where class size is limited to the number of lab stations available. Course Text Course texts are selected and/or approved by the appropriate SUNY Orange department chair. Arrangements for the purchase of textbooks vary between high schools and Orange-Ulster BOCES New Vision. In some instances, students purchase their own books at the SUNY Orange Bookstore, and in others, the district provides books. Students should check with the course instructor or guidance counselor regarding where and when they should pick up their books. Course Withdrawal Since most SUNY Orange CCHSP students expect to receive credit toward high school graduation for their College courses, it is very important that any student who is considering withdrawing from a SUNY Orange CCHSP course first talk with his or her high school guidance counselor about the possible impact upon high school graduation from either course withdrawal or course failure. Student Withdrawal College policy permits students to withdraw from a SUNY Orange CCHSP course in accordance with deadlines stipulated in the SUNY Orange Academic Calendar printed each academic year in the College Catalog at www.sunyorange.edu/catalog. In order to withdraw, the student must file the required Drop/Add Form with the College�s Office of Records and Registration. A student who officially withdraws from a course will receive a college grade of �W� in that course. Instructor Withdrawal Instructors may, under certain circumstances, withdraw a student from a SUNY Orange CCHSP course. Instructors should review related policies with their SUNY Orange department chair and include appropriate information on the course syllabus. Grades & Attendance Final Grades Final college grades will be one of the following: A, A-, B+, B, B-, C+, C, C-, D+, D, D-, F, W. Pluses and minuses will be entered on the student's official college transcript but do not affect Cumulative Grade Point Averages (CGPAs). Grades of all students who have a signed SUNY Orange Student Release Form (see SUNY Orange Policies below) authorizing release of grades on file at the College are mailed to their respective high school and/or Orange-Ulster BOCES New Vision. Mid-Semester Progress Reports SUNY Orange does not report mid-semester grades but does send Progress Reports to students whose work to date is of less than �C� quality, or otherwise unsatisfactory. (This information can only be provided for students who have signed the SUNY Orange Student Release Form discussed under SUNY Orange Policies below). Instructors are to submit Mid-Semester Progress Report forms on all such students to the College Office of Records and Registration by the deadline specified in the academic calendar printed in the College Catalog at www.sunyorange.edu/catalog. Students who receive a College Progress Report should immediately make an appointment to see their instructor regarding their class standing and ask him/her for suggestions as to how to improve academic performance. Students receiving reports should also see their high school or Orange-Ulster BOCES New Vision guidance counselor regarding any possible impact on high school graduation status. It is important to note that SUNY Orange awards a single grade at the end of each course. Though some high schools elect to articulate grades on high school report cards, these marks should not be interpreted as measures of either a student's college course standing or as indicators of the student's final college course grade. High School Progress Reports The high school or Orange-Ulster BOCES New Vision Program may release the articulated SUNY Orange CCHSP grade according to their normal grade release schedule. The articulated grade is the grade that is accepted by the high school from SUNY Orange and placed on the high school transcript. Usually this means changing the SUNY Orange letter grade to a number grade. Final Exams Completed final exams are to be kept on file by the high school for one year. The SUNY Orange department chair may also require a file copy of the final exam. Each instructor should confirm end of semester procedures with the appropriate SUNY Orange department chair and with the high school or Orange-Ulster BOCES New Vision guidance director. Request for Transcripts Students who wish to have their SUNY Orange transcripts sent to another college, an employer, etc. should request an official college transcript through the College�s Office of Records and Registration. Transferability of Credit College credits earned in SUNY Orange CCHSP course(s) transfer within the State University of New York system. Credits also transfer to many other public and private colleges. Students registering for courses through the program should be aware that transfer credit awarded is always determined by the receiving institution. SUNY Orange CCHSP students are therefore advised to inquire about course transferability by calling the Admissions Office at the institution(s) to which they plan to apply. Attendance Course attendance is required. Instructors should state specific attendance requirements on their course outline/syllabus; these requirements should reflect the attendance policy of the respective SUNY Orange academic department. Grievance Procedure SUNY Orange provides a student grievance procedure for resolving complaints. Any SUNY Orange CCHSP participant can contact either the appropriate SUNY Orange department chair or the SUNY Orange CCHSP Coordinator for complete details. Grievance of grades must follow the procedure outlined in the SUNY Orange College Catalog at www.sunyorange.edu/catalog. SUNY Orange Policies SUNY Orange Student Release Form Authorizing Release of Grades According to FERPA, the Family Educational Rights and Privacy Act of 1974, the College is prohibited from releasing any student's grade to any third party without the student's written permission. SUNY Orange CCHSP students who want their college marks reported to their high school and/or Orange-Ulster BOCES New Vision for computation toward high school graduation credit, or for any other purpose, must sign a SUNY Orange Student Release Form (Appendix A) authorizing SUNY Orange to release their college grades to their high school and, if appropriate, Orange-Ulster BOCES New Vision. This form will be completed by the student, in duplicate, with the registration materials. One copy is kept on file at the College and the other at the high school or Orange-Ulster BOCES New Vision. Release of Academic Information to Parents/Guardians FERPA, as stated above, dictates the terms of release of student information regarding a SUNY Orange CCHSP course to any third party, including the student�s parents or guardians, even if the student is a minor. SUNY Orange CCHSP students must sign the SUNY Orange Student Release Form (Appendix A) and specifically grant release of their grades and academic information to their parents/guardians. Then the parent may have access to grades, attendance and other academic information as requested. However, if the parent/guardian wishes to discuss any of the academic information, the student must be present during the discussion (see below). Student/Instructor Conferences & Disclosure of Academic Information FERPA also dictates the nature of communication at student/instructor conferences at the college level. Student/instructor conferences are confidential and are between the instructor and the student. A parent/guardian, principal, guidance counselor or any other person may be present with the permission of the student, either verbally or through the signed SUNY Orange Students Release Form (Appendix A) indicating those present - high school and/or parent/guardian. Attendees may facilitate discussion between the student and instructor but may not be active participants in the conference. They may, for example, ask clarifying questions. The instructor may also have a representative present who may facilitate discussion. Finally, the instructor must have permission of a student to contact and relay a student�s academic progress, attendance, grades, or any information relevant to a SUNY Orange CCHSP course, with a parent/guardian, principal, guidance counselor, or any third party. Any questions concerning FERPA regulations should be directed to the SUNY Orange CCHSP Coordinator. Further information is available at www.sunyorange.edu/academic_services/ferpa.shtml. Students with Disabilities SUNY Orange welcomes students with disabilities and encourages them to access accommodations and modifications so that they may receive equal educational opportunities. There are different regulations governing the rights of disabled students at the high school and at the college level. For example, at the college level, a disabled student must self-disclose in writing in order to receive services. Additionally, accommodations and modifications approved at the high school level may not always be appropriate at the college level. Since SUNY Orange CCHSP courses are college classes, the rules governing disabilities at the college level apply even though the student is still in high school. For more information, contact Mary Ford at (845) 341-4760 or mary.ford@sunyorange.edu. SUNY Orange Informational Directory Mary Ford, Director of Educational Partnerships/CCHSP Coordinator 341-4760 Lyla Ten Eyck, Senior Secretary 341-4765 Bookstore 341-4815 Bursar 341-4837 Registration 341-4140 Student Activities (for student & faculty IDs) 341-4065 SUNY Orange Library � Middletown 341-4855 Transcripts 341-4155 Tutorial Center 341-4171 Wellness Center 341-4870 Appendix A: SUNY Orange Student Release Form - FERPA o High School Form o Orange-Ulster BOCES New Vision Form B: SUNY Orange Disability Services Form o High School Form o Orange-Ulster BOCES New Vision Form Appendix A: High School Form SUNY Orange, 115 South Street, Middletown, New York 10940 ((845) 344-6222; One Washington Center, Newburgh, New York 12550 (845) 562-2454; www.sunyorange.edu Family Educational Rights and Privacy Act (FERPA) SUNY Orange Student Release Form Community College in the High School Program (CCHSP) The Family Educational Rights and Privacy Act of 1974, or FERPA, was designed by the federal government to protect the privacy of educational records. Under this policy, SUNY Orange officials are not permitted to give any information to a third party, including the student�s parents and/or guardians, about the student�s * Academic progress, including grades * Personal development or disciplinary matters However, it is often the student�s wish that information be released to the parent or other designated officials who may seek information from the College. If you wish to grant access to your information, this consent form must be signed and submitted to your high school guidance counselor, who will forward a copy to SUNY Orange. Name: ______________________________________ Student ID: ___________________________ (Please print) The following person(s) and/or institution(s) have my permission to review the records listed below upon written request. Please check box(es). * High School, ________________________________, for the purpose of maintaining accurate student records. (list name) * Parent(s), guardian(s) or other persons, for the purpose of reviewing the accuracy of student records. Please list names: Relationship _______________________________________________________________________________________________________________________ _______________________________________________________________________________________________________________________ _______________________________________________________________________________________________________________________ _______________________________________________________________________________________________________________________ Information (check box): * Academic (grades, GPA, academic progress/status, enrollment & registration information, attendance records) * Other:______________________________________________________________________________ This consent shall remain in effect for the ___________ academic year. I may revoke it at any time, in writing by contacting my high school guidance counselor, who will notify SUNY Orange of the change. Student�s signature: ________________________________________Date:_____________________________ I am revoking my consent to release information indicated above effective _____________________________. Student�s Signature: _________________________________________________________________________ Instructions for Guidance: Please direct any questions to the SUNY Orange CCHSP Coordinator at (845) 341-4760. Appendix A: Orange-Ulster BOCES New Vision Form SUNY Orange, 115 South Street, Middletown, New York 10940 ((845) 344-6222; One Washington Center, Newburgh, New York 12550 (845) 562-2454; www.sunyorange.edu Family Educational Rights and Privacy Act (FERPA) SUNY Orange Student Release Form Community College in the High School Program (CCHSP) The Family Educational Rights and Privacy Act of 1974, or FERPA, was designed by the federal government to protect the privacy of educational records. Under this policy, SUNY Orange officials are not permitted to give any information to a third party, including the student�s parents and/or guardians, about the student�s * Academic progress, including grades * Personal development or disciplinary matters However, it is often the student�s wish that information be released to the parent or other designated officials who may seek information from the College. If you wish to grant access to your information, this consent form must be signed and submitted to your BOCES New Vision guidance counselor, who will forward a copy to SUNY Orange. Name: ______________________________________ Student ID: ___________________________ (Please print) The following person(s) and/or institution(s) have my permission to review the records listed below upon written request. Please check box(es). * Orange-Ulster BOCES New Vision and my High School, ________________________________, for the purpose of maintaining accurate student records. (list name) * Parent(s), guardian(s) or other persons, for the purpose of reviewing the accuracy of student records. Please list names: Relationship __________________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________________ Information (check box): * Academic (grades, GPA, academic progress/status, enrollment & registration information, attendance records) * Other:______________________________________________________________________________ This consent shall remain in effect for the ___________ academic year. I may revoke it at any time, in writing by contacting my high school guidance counselor, who will notify SUNY Orange of the change. Student�s signature: ________________________________________Date:_____________________________ I am revoking my consent to release information indicated above effective _____________________________. Student�s Signature: _________________________________________________________________________ Instructions for Guidance: Please direct any questions to the SUNY Orange CCHSP Coordinator at (845) 341-4760. Appendix B: High School Form SUNY Orange, 115 South Street, Middletown, New York 10940 ((845) 344-6222; One Washington Center, Newburgh, New York 12550 (845) 562-2454; www.sunyorange.edu Disability Services Form Community College in the High School Program (CCHSP) Please sign below indicating your choice to self-disclose for your CCHSP course(s). Please return this form to your high school guidance counselor as soon as possible. I choose to self-disclose and receive accommodations and/or modifications consistent with my disability. I agree to have my disability documentation released, when necessary for review, from my high school to the CCHSP Coordinator and the Office of Disability Services at SUNY Orange. I understand that my high school guidance counselor will give a copy of this form and a list of the accommodations and/or modifications recommended/approved by SUNY Orange to my instructor(s). I understand that accommodations and/or modifications provided for college-level courses may not alter the fundamental requirements of the course. Questions concerning modifications that may alter the rigor of a course are to be directed to the SUNY Orange CCHSP Coordinator at (845) 341-4760 or mary.ford@sunyorange.edu. My choice to self-disclose shall remain in effect for the __________________ academic year, but I may revoke it at any time, in writing, by contacting my high school guidance counselor. __________________________________________________________ _____________________________ Student�s Signature Date __________________________________________________________ ____________________________ Parent�s Signature Date __________________________________________________________________________________________ Student�s Address Instructions for Guidance: If the student self-discloses, please send the completed copy of this form, the student�s IEP and a list of accommodations and/or modifications to: Mary Ford Office of Educational Partnerships SUNY Orange 115 South Street Middletown, NY 10940 Phone: (845) 341-4760 Fax: (845) 341-4382 mary.ford@sunyorange.edu Appendix B: Orange-Ulster BOCES New Vision Form SUNY Orange, 115 South Street, Middletown, New York 10940 ((845) 344-6222; One Washington Center, Newburgh, New York 12550 (845) 562-2454; www.sunyorange.edu Disability Services Form Community College in the High School Program (CCHSP) Please sign below indicating your choice to self-disclose for your CCHSP course(s). Please return this form to your Orange-Ulster BOCES New Vision guidance counselor as soon as possible. I choose to self-disclose and receive accommodations and/or modifications consistent with my disability. I agree to have my disability documentation released, when necessary for review, from Orange-Ulster BOCES New Vision to the CCHSP Coordinator and the Office of Disability Services at SUNY Orange. I understand that my Orange-Ulster BOCES New Vision guidance counselor will give a copy of this form and a list of the accommodations and/or modifications recommended/approved by SUNY Orange to my instructor(s). I understand that accommodations and/or modifications provided for college-level courses may not alter the fundamental requirements of the course. Questions concerning modifications that may alter the rigor of a course are to be directed to the SUNY Orange CCHSP Coordinator at (845) 341-4760 or mary.ford@sunyorange.edu. My choice to self-disclose shall remain in effect for the __________________ academic year, but I may revoke it at any time, in writing, by contacting my Orange-Ulster BOCES New Vision guidance counselor. __________________________________________________________ _____________________________ Student�s Signature Date __________________________________________________________ _____________________________ Parent�s Signature Date __________________________________________________________________________________________ Student�s Address Instructions for Guidance: If the student self-discloses, please send the completed copy of this form, the student�s IEP and a list of accommodations and/or modifications to: Mary Ford Office of Educational Partnerships SUNY Orange 115 South Street Middletown, NY 10940 Phone: (845) 341-4760 Fax: (845) 341-4382 mary.ford@sunyorange.edu