ORANGE COUNTY COMMUNITY COLLEGE
MIDDLETOWN, NEW YORK

The Faculty and Staff Development Committee
Professional Development Guidelines
for Coursework and Equipment (the Harriman Grant)

In order to ensure that your professional funding requests can be efficiently reviewed and acted upon, carefully consider the following FSD Committee guidelines; please note that any application which does not adhere to the guidelines outlined below will not be approved for funding.

FSD Committee Guidelines:

1.  If you are a full-time permanent, non-grant-funded, faculty, professional staff, or Civil Service employee of Orange County Community College, you may apply to the FSD Committee for funding that supports and encourages your professional development through coursework or the purchase of equipment and/or materials to enhance teaching and learning.  The Committee will act on each acceptable application, though funding is not guaranteed.

2. To be eligible for funding, you must submit an application before the start of the course or at least thirty (30) days after the start date of the course; applications received after course completion will not be approved. Be advised that you cannot apply retroactively for funding or reimbursement.   

3. Use the FSDC Application Forms available on the campus Webshare; all applications must be typed.

4. Send one (1) copy of your application with supporting documents and nine (9) collated and stapled copies of the application form, for a total of ten (10) copies, to the Chair of the Faculty/Staff Development Committee.  The Chair will then distribute the application copies to committee members for consideration at the next meeting. 

5. Within thirty (30) days of the completion of your course or purchase of teaching equipment, send 1) your Activity Report, which was sent to you upon funding approval, 2) the completed expense report, and 3) a photocopy of the receipts on 8.5 X 11 paper.*

*Please note the specific procedures for coursework application and reimbursement and for equipment (Harriman Grant) application and reimbursement. 

Guidelines for Coursework Proposal

Definition: Coursework includes courses, seminars and workshops; it does not include transportation, room and board, books and course materials, or membership fees. Funding is for tuition and fees only.

Reimbursement:  100% up to $1,000.

Application Deadline for Each AY: Until allocated funds are exhausted or until the second week in April.

THE PROPOSAL CONSISTS OF TWO FORMS WHICH INCLUDE:
1.  A specific explanation of how the coursework will benefit the college and the applicant.
2.  Total amount requested, along with documentation of tuition and fees.

FUNDING PARAMETERS:
1. The applicant must be a full-time, permanent, non-grant funded faculty or professional staff employee and must have exhausted other sources of funding. Full-time Civil Service employees should contact the Office of Human Resources for coursework reimbursement.

2. Any funding requests for coursework (taken at any institution including SUNY, non-SUNY, IBIG) are to be submitted directly to the Faculty/Staff Development Committee.

3. For credit courses, the Faculty/Staff Development Committee may fund the total cost of tuition and fees (not to exceed $1,000 per academic year).  If monies exist at the end of the academic year, additional monies may be granted.

WITHDRAWAL PROCEDURE: If you decide not to take a course for which you have been funded, kindly notify the Committee Chair immediately so that the funds may be reallocated.

Use this sequence for reimbursement:  Within one (1) month of the conclusion of the course, submit two (2) copies of the following to the Chair of the Faculty/Staff Development Committee:

1.	A legible photocopy of all receipts on 8.5 X 11 paper.
2.     A completed copy of the updated expense report with actual expenses.
3.     The completed Professional Development Activity Report Form sent to you with notice of funding allocated by the Committee. 

Coursework Proposal
Please Type
Reimbursement:  100% up to $1,000							Date: _____________

Applicant's name: _____________________________________________ Ext. # __________________

Dept/Area. __________________________________ Are you Faculty, Staff, Civil Service, or grant funded?
Are you full time? _________ Part time _______

If grant funded, expiration date of grant: ___________________________________________________

Course (Title & Number, if any): ___________________________ Graduate course? __________

Institution/organization: _______________________________________________________________

Address: ___________________________________________________________________________

Date(s) of coursework:______________________________________________________________

Description of coursework:

How will this course benefit the college and you professionally?

Send to a Committee Member or Chair:

1.    One (1) copy of printed coursework information, including fees.
2.    Ten (10) copies of this proposal.
3.    Ten (10) copies of the Expense Report itemized and totaled.

Applicant's signature: ______________________________________________________

Coursework Proposal (cont.)
Name: ________________________ Ext. ___________Dept / Area _______________
Date of Application: ______________ Date of coursework: _________________*
Estimated expenses are to be submitted with the application to the committee.  Actual expenses are to be completed after the event in order to get final payment.
Event	Comments	Proposed or Estimated Expenses	Final or Actual Expenses	
I.   COURSEWORK				
 A. Tuition				
B.  Fees				

				

				

				

				
Total expenses				

Subtract amount paid by other sources; specify Dept., Area, Grant, Etc.			

Total amount requested			

Dept / area: _____________________________________________________________

Harriman Fund Minigrants
For teaching & learning equipment

Definition:  Harriman Fund Minigrants are given for projects which require the purchase of new capital equipment (and/or related materials) at a cost greater than $500 in order to enhance the teaching and learning process.

Reimbursement:  100% to a maximum of $2000.

Application Deadline for Each AY: Until allocated funds are exhausted.

Projects may include one or more of these categories:

1. Purchase of equipment that is not part of the regular department / area budget.

2. Software, supplies, and support materials necessary for the best use of the equipment.

Guidelines:  The applicant must be a full-time, permanent, non-grant funded faculty or professional staff employee on active payroll.  Projects will be funded at a $2,000 maximum; however, projects of $1,000 or less are encouraged.

Send one copy of your application with supporting documents and 10 copies of the application form to the Faculty/Staff Development Committee Chair.

At the project's completion, a brief report will be required for documentation of the use of these new funds.

Harriman Grant
Application Form
Please type

Reimbursement:  100% to a maximum of $2000

Applicant's Name: _________________________________________ Date: __________

Are you Faculty, Staff, Civil Service, or grant funded? ____________________________
Title of Project: ________________________________Dept / Area: ________________

Beginning date: _________________________ Ending Date: ______________________

1.	How does the proposed equipment purchase facilitate teaching / learning activities?

2.	What are its long and short-term benefits to the college?

3.	How do you plan to extend the training you gain in this project to benefit students and other faculty of the college?

4.	How is your project not a part of your department's regular budget?

5.	Time frame and budget (please provide documented information about the cost of the proposed equipment purchase).

6.  Please describe additional sources of funding for this project, if available (e.g. college, grant, department, or personal funds for part but not all items in your project).

7.  Evidence that the department supports the project

Applicant’s signature: _______________________________________________________

Department /Area approval: __________________________________________________