Adjunct and Student Gmail Migration 
How to POP OCS inbox messages into Gmail 
Target Audience: 
Users 


Draft 
prepared 
by Angela 
Elia: 
12/3/08 
EditedbyWilliam Ansley: 
12/8/08 


Once 
your SUNY Orange 
Gmail account is created, 
all email sent to 
you will be 
directed to this new Gmail account accessible through http://mail.sunyorange.edu. 
Although 
you 
will still be 
able to sign in for 
a limited time, 
no new 
email 
will be 
received into your PORTAL account. 

If 
you have 
saved 
email in 
your PORTAL INBOX 
and wish to 
move them into 
your 
new SUNY 
Orange 
Gmail account. You can do this by following the instructions 
below. 

Performing 
these steps will 
ensure email delivery 
to 
your new account from users 
who 
are not 
yet migrated to SUNY 
Orange Gmail. 



Browse to http://mail.sunyorange.edu and log into your 
new 
SUNY Orange Gmail 
Account. 


Username: johndoe (firstnamelastname) 
Password: 122574 (Birthdate: MMDDYY) 

You willsee 
this 
account 
setup screen: 


Type inthe �CAPTCHA� and click onthe �I 
accept. 
Create my Account�. 
(ACAPTCHA 
is 
an 
image ofdistorted text that 
you must 
retype before you are allowed to 
access 
certain 
webpages 
or 
forms. 
If 
you have trouble 
reading the CAPTCHA, 
click on 
it 
to get 
anew 
one.) 


You willthenbe directed to 
the Inboxof 
your 
Gmailaccount. 


At 
the topright 
you willsee 
the 
Settings 
link, 
click this 
link. 



Click onthe 
Accounts 
Tab. 


Inthe �Get mail 
fromother 
accounts:� section, 
click 
Add 
anothermailaccount. 



Awindow willpop up;enter 
your 
emailaddress.

 
IMPORTANT NOTE: 
If you are a student enter your email 
address as "ae@ocs.sunyorange.edu" 


and Click 
Next 
Step. 


Next, 
fill in 
your 
portal 
password, 
POP 
server 
information, 
Port 
995, 
and make 
sure the 
Always 
use 
a secure 
connection 
(SSL) 
when 
retrieving mail 
is 
checked. 


Click 
Add Account. 


Click on 
your 
Gmail 
Inbox 
and 
Refresh 
to 
seethe emails 
fromyour 
portalINBOX 
�pop� in. 


NOTE: 
Onlyemailsaved inyourPortalInboxwillautomaticallymove intoGmail. 
Youlog intoyourportal 
account 
and move messages 
saved inother folders 
to the portalinbox 
if 
you wishthemto 
�pop� over too.