��THE LIBRARY SCOOP Spring/Winter 2013 Volume 5, Issue 2 Orange County Community College Middletown & Newburgh campuses Newsletter of the Libraries of Orange County Community College Volume 5, Issue 2 Library Hours Middletown Monday - Friday 8 am 9 pm Saturday 9 am 3 pm Circulation: 845-341-4855 Reference: 845-341-4260 Library Hours Newburgh Monday 9 am 8 pm Tuesday 9 am 8 pm Wednesday 9 am 8 pm Thursday 9 am 8 pm Friday 9 am 5pm Circulation: 845-341-9020 Reference: 845-341-9049 The library staff is committed to providing helpful and friendly service. If you can t find a book, are having trouble formatting your paper, are wondering what books you checked out please direct your questions to anyone at the front desk of either library. Page # 1 Need a scanner? Both OCCC libraries now feature scanners to make electronic copies of books, articles or images. In Newburgh the scanner is on the second floor near the tutorial center. In Middletown the scanner is just inside the information commons on the left. Plans are for additional scanners to be placed in both libraries. Borrow a Netbook or Laptop Both Middletown and Newburgh libraries have portable computers available for SUNY Orange students, faculty and staff to borrow. The computers are to be used in the library and have wireless internet connection. They are available at the desk with your valid SUNY Orange ID. Check out one today. Special Issue on Document Management What do you do when that document you worked so hard on for so long disappears? Do you start re-writing, search every folder on the computer, give up and say  The computer ate my paper or all of the above? In this issue we present three different options for keeping your documents safe. You have many options to choose from based on your preferences for sharing, availability and security. Read about Dropbox.com, Google Drive (formerly Google Docs) and USB drives. Save your documents on OCCC computers to the T: drive or  ThawSpace, not MyDocuments! Your Guide to Saving Documents with Dropbox.com By William Worford, Librarian So, you are interested in keeping up with your academic legacy (class papers, AV files, certified documentation or those random alien landing photos that you happen take while on your way from favorite pizza parlor). Your obvious choices for storing these files are a flash drive, burned CDs, or your brain. Why not try cloud-storage services. The advantage of  the cloud is that you can access these services from just about any device that is Internet enabled (computer tablets, smart phones or a conventional computer.) Cloud or virtual storage services have been around for a few years now. Dropbox is one of those services. Like other online storage services, Dropbox allows users to access their files no matter where they are. No more losing files in your system or having you computer fail and important files being lost in the process. Plus, the service stores important files with robust encryption that lets you access your files quickly, easily, and securely. It synchronizes only files stored in a single dedicated folder. So, if you prefer to synchronize folders you already have on your internet enabled device without moving them into the Dropbox folder, no problem. The cost? Dropbox allots users up to 2 GB of storage for free. However, for a little cash or social reimbursement by means savvy of adjourning various social media outlets to your Dropbox account, additional storage is available. For example, if you connect your Dropbox account to your twitter account you can obtain as much as 16 GB of additional space for  free . Pro and Team level service is available at a premium rate. You can add hundreds of GB or even 1 Terabyte. Hence, the new trend for digital storage in 2013 is Freemium or  free service with additional features at a  premium. Using Google Drive to Create and Save Your Work By Nancy Murillo, Librarian Writing a paper can be stressful and time consuming, losing that paper can be even worse. To reduce stress and save time, make sure to save your work as you go. All of the Library computers have Microsoft Office, but you must save your files to be sure that you can access your paper later. Whether you store your files on a physical drive or save them on the  cloud , as soon as you start typing, start SAVING! One way to be sure your documents are available is to use Google Drive which is part of your SUNY Orange Gmail account. Click on Google Drive, then click on the upload icon next to the  create button. Your file will appear along with other documents in your Google account. Google Drive allows you to store your documents, share them with whomever you choose, and access them from any computer. You don t have to create a separate account. As a SUNY Orange Student you already have a Gmail account. The link to Google Drive is located within your Gmail. Click on the link to  Drive located on the black tool bar in your Gmail account. From there you can create a new document within Google drive by clicking on the big red  Create button. Or if you prefer, you can upload a file that you ve saved by clicking on the red  upload button as shown in the image. The greatest advantage to using Google Drive to write and edit assignments is that it has an auto save function so your work is always saved to the cloud. The latest versions of Firefox and Chrome also allow you to drag the files directly into Google Drive from the desktop. Your Guide to Saving Documents on a USB Drive By Andrew Heiz , Librarian USB drives are physical storage devices you carry around from place to place. They are pocket sized, can have upwards of 32 gigabytes of storage and will work in most any desktop, netbook, laptop computer or Windows/Android Tablet. Currently you can use a USB drive on any OCCC campus computer. You can start and save new documents on your drive or open existing documents and save them while editing. Most importantly they do not require an Internet connection to access. When the drive is plugged into the computer it is assigned a letter drive and will appear when you open the MyComputer folder as G:Removable Disk (or some other letter such as H:). All major technology retailers as well as the College Bookstore will stock USB drives and prices will range from $10 to $25 for the basic 8 to 16 Gigabyte drives. A student looking to save all class related files will use a small portion of this storage. However students producing larger audio, video or visual files will need to be concerned about reaching the storage limit. The larger storage size is a major advantage over free web storage services. As with any small pocket sized device USB drives are at high risk for being left behind. If you lost your USB drive in the library ask at the service desk to see if it was turned in. Expect your drive to be not where you are at the time you need it most. While device stability is better, every USB owner has a story of the drive freezing and documents being lost. You should back up your thumb drive to a stable computer or combine it with one of the online solutions. The Library frequently finds drives left in computers. If you think your drive is lost ask at the front desk. Always save your documents early and often! Turning Toward Spring... Crisp, white snow covers the ground Like a starched linen shirt, While Green Rhododendrons Wait patiently for signs of Spring, The PA groundhog didn't see his shadow So Spring could be upon us soon. Seniors seem anxious for May Not just Spring... While waiting for tomorrow Seize all opportunities, Share a word, Check out a book As you look Fo r w a r d To new beginnings. By Florence DeVaughn-Gertsen Text your questions to a librarian 845-462-2541