Login to Zoom

Open your browser and go to https://sunyorange.zoom.us/ and Click Sign in to login in with your SUNY Orange Single Sign On credentials (your MySUNYOrange account).  You can also utilize the portal link on the Technical Services tab under the letter Z.  Once, successfully logged in, you can schedule, join or host a meeting.

You may be asked to allow Zoom access to your browser or be asked to download a helper application, depending on your browser.

Scheduling a Meeting

• Choose Schedule a Meeting in the top left hand corner of the screen
• Choose a Topic and Description for your meeting (Optional)
• Choose the date and time your meeting will start
• Make sure you have the correct Time Zone selected
• You can check the box for a Recurring Meeting if you would like to schedule regular meetings that occur at the same time
• You can allow your Meeting to generate a Meeting ID or use your personal Meeting ID (The Meeting ID is important to communicate to your members, whichever you choose)
• Do not set a Meeting Password (it will make it more difficult for your members to join the Meeting)
• You can let Video default to off (it can be changed once the Meeting starts)
• Make sure Audio is set to Both. This will allow members to join both by Zoom and by regular telephone calls (Regular telephone calls are audio only and will not be able to see your screen if you share it)
• Set Meeting Options to allow Enable join before host. This will allow your members to join the meeting even if you are a few minutes late starting.
• You may set any Alternative Hosts by entering a colleague’s SUNY Orange email. (The alternative host option allows you to schedule meetings and designate another Licensed user on the same account to start the meeting or webinar if you are unable to.)
• Once you have saved the meeting, you are able to email the invitation to your members.
• On the Invite Attendees line, there is a Copy the Invitation link on the right
• Clicking this will open a box that will allow you to copy the invitation to your computer’s clipboard. Choose Copy Meeting Invitation.
• You can then paste the invitation into an email to all your members.

When the meeting is starts, you may be asked to Join audio conference by computer.  Choose this to utilize your computer’s audio capabilities.

If you would like to utilize your computer’s video capabilities, click the video camera icon on the lower left of your screen

While you are not required to have a webcam to participate in a Zoom Meeting, you will not be able to transmit video of yourself.  You will continue to be able to listen and speak during the meeting, share your screen, and view the webcam video of other participants.

Learn more with ZOOM VIDEO tutorials.

Gmail Labels and Organizing your Inbox
You can create labels that can be very helpful in organizing your stored emails. Labels are different from folders and you can add as many labels as you want to a single email. To get to your Gmail Labels, select the Settings gear in the upper-right corner of the screen. Choose Settings in the drop-down menu. In the Settings screen, select the Labels tab to display the Labels settings. 
Here is a link for more details on how to Create & Organize Gmail Labels.

Sending Read Receipts in Gmail
To find out when an email you sent was opened, you can request a read receipt. A read receipt is sent to you as an email with the time and date of when your message was opened.  In your compose a message window, use the More Options (triple dot) link at the bottom right and select “request read receipt”.  Note:  You will not get a read confirmation back if the receiver chooses not to “send now”.
Here is a link for more details on how to Sending read receipts for Gmail.

Vacation Auto-Reply
If you'll be away from your Gmail account, like on a vacation or without access, you can set up a vacation responder to automatically notify people that you won't be able to get back to them right away. The sender will receive an email response containing what you've written in your vacation auto reply.  To get to this feature, select the Settings gear in the upper-right corner of the screen. Choose Settings in the drop-down menu. Scroll down to the Vacation Responder section where you can set the Start and End dates, Subject, and Body of your message.
Here is a link for more details on how to Setup a Vacation Auto-Responder.

Need to Know More?
Google provides a multitude of easy to search Tips on all Gmail features.
Use this link to Browse more help topics in Gmail

Students, Employees, and visitors to any of our college campuses are welcome to use the SUNYOrangeGuests WiFi connection on any and all personal devices.  This guest network allows for public browsing outside of SUNYOrange, as well as our MySUNYOrange portal services. 

For more details see our KB article on 
Connecting to the SUNYOrange WiFi Network

Getting started with Office 365
All registered students, faculty, and staff can take advantage of Office 365 during your affiliation to SUNYOrange. You can use Office 365 online or download the software to use when you are not connected to the internet.  You can access Office 365 after logging into your MySUNYOrange portal.  Note:  SUNYOrange official email remains as GMAIL (available off the portal home page) – MS Outlook is not synchronized with student accounts and will not function as expected.
Students:   
1. Browse to https://my.sunyorange.edu and login to MYSUNYOrange
2. Click on the Student Services/Resources Tab (found across the top of the portal)
3. Scroll down the right section under "Student Resources" and click on the link "SUNYOrange OFFICE 365"
4. If it is the first time, you will be asked to verify your email, password, and setup security verification information.
Employees:
1. Browse to https://my.sunyorange.edu and login to MYSUNYOrange
2. Click on the Employee Tab (found across the top of the portal)
3. Scroll down the middle section under "MYSUNYOrange A to Z" and click on the link "SUNYOrange OFFICE 365"
4. If it is the first time, you will be asked to verify your email, password, and setup security verification information.
Need to Know More?
Microsoft provides a multitude of training tutorials on how to use Office Online
Use this link to Browse more help topics for Office 365

It is strongly encouraged to go through your MySUNYOrange portal https://my.sunyorange.edu for checking your college GMAIL account. Using our portal will give you access to all your student needs. It is your doorway to Self-Service Banner, Brightspace Online Learning, College Gmail, and the most up to date official announcements.

Still we understand the convenience of having email access on your portable devices.

GMAIL ON YOUR DEVICE

Some basic general instructions are provided below for email forwarding as well as setting up Gmail on hand held devices. It includes information on setup in IOS, Android, and Samsung. More help or detailed instructions can be found on your devices manufacturers websites as well as Google support.

Setting up Gmail on Personal Devices or Phone PDF

Self-Help Article on VOIP Phone Calls and VOICEMAIL