CSEA Leave

Sick Leave

Full-time employees whose work week is 40 hours, shall accrue sick leave at the rate of three (3) hours per pay period. Regularly scheduled part-time employees shall accrue sick leave at the rate of three (3) hours per eighty (80) worked. Sick leave shall begin to accrue and may be used after completion of an employee's first pay period. Sick leave shall not accrue for each accumulated period of eighty (80) hours leave without pay.

Effective June 12, 2004 all new employees whose work week is 37 1/2 hours shall accrue sick leave at the rate of 2.8125 hours per seventy-five (75) hours worked. After 5 years of continuous full-time employment, you will accrue sick leave at the rate of 3.75 hours per pay period.

Effective January 7, 2009 all new employees whose work week is 35 hours shall accrue sick leave at the rate of 2.625 hours per seventy (70) hours worked. After 5 years of continuous full-time employment, you will accrue sick leave at the rate of 3.5 hours per seventy (70) hours worked.

Regularly scheduled part-time employees hired on or after January 7, 2009 will accrue sick leave at the rate of 2.625 hours per seventy (70) hours worked.

A maximum of one hundred sixty-five (165) days of accrued sick leave credits or any part thereof, unused at the time of an employee's retirement, shall be credited to the employee's retirement benefits in accordance with Section 41 j of the New York State Retirement Plan.

Sick leave in excess of four (4) consecutive workdays shall be supported by a written statement or certificate from a physician attesting that the illness warranted absence from work. The Department Head may require a doctor's certificate for any absence in the event there appears to be evidence of an abnormal or abusive use of sick leave. The employee must submit the doctor's certificate no later than the end of the pay period following the employee's return to work.

Upon termination of employment other than retirement all unused sick leave will be cancelled.

Personal Leave

Regularly schedule full-time employees whose work week is 40 hours shall complete twenty-six (26) weeks of service before beginning to accrue personal leave; thereafter, the following leave accrual shall be credited:

Weeks of Service Hours

• 1 - 260 24 per 52 week period
• 261 - 520 32 per 52 week period
• 521 & up 40 per 52 week period

Effective June 12, 2004, all new full-time employees, after 26 weeks of employment will be eligible to receive paid personal leave per the equivalent of 22.50 hours personal leave per year for the first 5 years of your employment. Thereafter your entitlement will increase, based on your years of service to a maximum of 37.50 hours personal leave for more than 10 years of service.

Effective January 7, 2009, all new full-time employees whose work week is 35 hours shall complete twenty-six (26) weeks of service before beginning to accrue personal leave; thereafter your entitlement will increase based on the chart below:

Weeks of Service Hours

• 1-260 21 per 52 week period
• 261-520 28 per 52 week period
• 521 & up 35 per 52 week period

Part-time employees whose regularly scheduled work week is twenty (20) hours or more per week will be credited with pro-rata leave accrual based on the number of hours actually worked.

Vacation Leave

Regularly scheduled full-time employees whose work is 40 hours, will accrue vacation leave in accordance with the following schedule:

Weeks of Service Hours

• 1-260 4 hours per pay period
• 261-520 6 hours per pay period
• 521-780 7 hours per pay period
• 781-1,040 8 hours per pay period
• 1,041 and up 9 hours per pay period

Part-time employees whose regularly schedule work week is twenty (20) hours or more per week will accrue vacation leave on a pro-rata basis in multiples of eighty (80) work hours.

Effective June 12, 2004, all new full-time employees whose work week is 37 1/2 hours shall accrue vacation leave in accordance with the following schedule:

Weeks of Service Hours

• 1-260 3.75 hours per pay period
• 261-520 5.6250 hours per pay period
• 521-780 6.5625 hours per pay period
• 781-1,040 7.5 hours per pay period
• 1,041 and up 8.4375 hours per pay period

Part-time employees whose regularly schedule work week is twenty (20) hours or more per week will accrue vacation leave on a pro-rata basis in multiples of seventy-five (75) work hours.

Effective January 7, 2009, all new full-time employees who work week is 35 hours shall accrue vacation leave in accordance with the following schedule:

• 1-260 3.5 hours per pay period
• 261-520 5.25 hours per pay period
• 521-780 6.125 hours per pay period
• 781-1,040 7 hours per pay period
• 1,041 and up 7.875 hours per pay period

Part-time employees whose regularly schedule work week is twenty (20) hours or more per week will accrue vacation leave on a pro-rata basis in multiples of seventy (70) work hours.

Vacation leave is neither payable nor usable until twenty-six (26) weeks of service is completed.

Based on your work hours, vacation leave shall not accrue for each accumulated period of eighty (80), seventy-five (75) or seventy (70) hours leave without pay.

Employees whose vacation accruals are approaching two hundred eighty (280) hours or more should, if possible, so notify his/her department head who should, consequently, offer him/her alternate dates within the calendar year to take vacation. An employee who is not offered alternative dates in the calendar year to take vacation and who, as a result thereof, accrues in excess of two hundred eighty (280) hours, shall be paid for accruals in excess of two hundred eighty (280) hours, as soon as practicable but not later than March 1 of the following calendar year.