What is an Announcement?

Announcements are to let people know about something going on (e.g. the Kindness Initiative!), or something coming up soon (e.g. a series of Career Workshops!), or something that happened (e.g. a student won an award!). PLAN AHEAD: We recommend submitting at least ONE WEEK ahead of your event.

How do I create an Announcement?

You can use the Grapevine form to create an announcement: sunyorange.edu/go/grapevine - once you complete the form, make sure that you confirm using the link that was sent to your email. Once the announcement is approved, it will appear in the next issue of the Grapevine. Cut-off times are noon on Mondays and Wednesdays. 

NOTE: Please do not attach fliers to your announcement, they will not meet accessibility standards. Instead, post all your information in the Announcement, or into the Website Calendar (below). Images should be your own, or copyright-free and royalty-free, or public domain. 

Do I ALSO have to post to the Website Calendar (below)?

Yes.

Where do Announcements appear?

Announcements appear in Student/Faculty/Staff emails on Tuesdays and Thursdays. They also appear on the "Home Tab" of MySUNYOrange.

What is an event?

An event is any college-related activity that is occurring at a specific date and time, either on-campus or at an off-campus location. (e.g. the Wellness Fair, a student club meeting, an exhibit, a guest lecturer, etc.) PLAN AHEAD: We recommend submitting at least TWO WEEKS ahead of your event.

How do I create an Event?

There are two ways to submit an event:

1. If you're section of the website has an events page, go to that page or wherever your calendar is located (you do not have to enter through Modern Campus).
2. On the embedded calendar, click "Submit Event" and fill out the form.
3. Once it has been submitted, it must be approved by the Digital Media Manager. 

You can use the Calendar form to create an event: sunyorange.edu/calendar - once you complete the form, it will be approved and added to the calendar. Events can be added at any point, as long as the event has not passed.

If you have an image for your event, please keep in mind the following:

• Images must be hosted on the SUNY Orange site.  You can ask your Web Page Manager to upload it to your "images" folder in your section of the website. 
• Images should be 500 x 500px. 
• Images should not be super busy. A photo or simple graphic will do.

Note on Locations

When you get to "Location Information", you can use the "Name Search" by typing in the first four letters of the building (e.g. "bio-" for Bio-Tech).  For virtual, cross-campus, or multiple locations, please use the following and then write the links or locations in the description:

• both = Both campuses
• in-p = In-Person and Zoom option
• mult = Multiple locations
• off- = Off-campus location
• onli = Online only (e.g. only available on Zoom)

 

Where do Events appear?

Events appear on the Website Calendar (www.sunyorange.edu/calendar), in Department/Office webpage event feeds if they have them, on the "Home Tab" of MySUNYOrange, in the left-hand column of the Grapevine emails, and on the Campus TV monitors around campus.

High profile events will also be chosen to appear on the SUNY Orange homepage. 

Show your event on TV Monitors on both campuses. PLAN AHEAD: We recommend submitting at least TWO WEEKS ahead of your event.

Best practices:

• Powerpoint: Slide size should be "WIDESCREEN 16:9" (this setting is in the main menu, under: "Design" and "Slide Size")
• Canva: Use the slide size template "Presentation" (this can be found in the dropdown menu when you click "Create a design").  The size should be 16:9 with a minimum size of 1920 x 1080px.
• Text should be large, simple and easy to read. 20 pt font size is the smallest recommended.
• Minimum information: Date, time, location
• Leave space at the bottom (about an inch) for the blue bar graphic.
• View an example (PowerPoint) - Note: the blue bar graphic is only included to show you where it will display, it is not needed on your submission.

Email your slide:

Please include the date you want it put up AND taken down.

Middletown Displays: mdtn_tvs@sunyorange.edu

Newburgh Displays: nwb_tvs@sunyorange.edu

CANVA USERS: Please send a link to the Canva slide you have created so that it can be formatted for clarity and consistency. If you have any questions on this process, please contact Justin Cole.

If you have any questions, please contact Justin Cole (email: justin.cole@sunyorange.edu, phone: 845-341-4402)

If your club or department has its own social media, consider posting your event there.

Employees: Remember to abide by the College's copyright guidelines, available on the P: drive under the "SocialMedia" folder.

To submit a public event for the College's social media, please contact Justin Cole (email: justin.cole@sunyorange.edu, phone: 845-341-4402) by email with the dates/times, a brief description, and a square graphic for the event. PLAN AHEAD: We recommend submitting at least ONE WEEK ahead of your event.