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Immunization Information

PLEASE NOTE:

The Wellness Center accepts and processes immunization records via a secure online system (links below). Please avoid faxing or mailing your records as we are working remotely and only pick up faxes and mail once per week, causing a delay in processing.  

Students are required to present proof of immunity to Measles, Mumps, and Rubella (MMR) and complete the Meningitis Response Form:

Submit Immunizations AND Meningitis Response Form (easiest)

Submit Immunizations

Submit Meningitis Response Form

Currently students are not required to submit proof of COVID-19 vaccines but if you have had them you may submit them here: Submit COVID-19 Immunization Records (students only)

Please refer to your student account to confirm receipt of records and compliance.

Due to the enormous volume of documents we receive, you will NOT be notified when your Immunization Records or Meningitis Response Form have been processed.

Once your immunization records and/or lab reports have been reviewed and deemed compliant with New York State requirements, the IMM and MEN holds on your SUNY Orange student account will be removed to allow you to proceed with the registration process.

If you still have an IMM or MEN hold on your account more than 5 business days after submitting your records, please email our office at wellnesscenter@sunyorange.edu.

If your records do NOT meet the New York State requirements, you will be contacted via email. 

Thank you for your patience and understanding.

Immunization Requirements

This is a two-step process.

New York State Public Health laws require that all students born on or after January 1, 1957 and enrolled for six or more credits in any one semester provide proof of immunity to measles, mumps and rubella (MMR).

In addition, all students, regardless of age, must sign and return the Student portion of the immunization form or the Meningitis Response Form indicating they have received the information about meningococcal disease and have either received or waived the vaccine.

Students who do not comply with immunization requirements by 30 days after the start of classes will be disenrolled from the College.

FAQs

When do I submit my records?

It is strongly recommended Students submit their documentation upon admission or at least 30 days prior to their scheduled registration date. For this reason, a hold is placed on registration for all incoming students and you must submit immunization records before you will be eligible to register for 6 or more credits. If you require a more accessible version of any of the forms below, please call (845) 341-4870 and leave a voicemail or email immunizations@sunyorange.edu. A staff member will respond within 1-2 business days.

How do I show proof of immunity to MMR?  

Acceptable proof of immunity may be:

  • Vaccine History of measles, mumps and rubella
  • Documentation of live virus vaccine given after 1/1/68 and on or after your first birthday for:
  • measles - two doses at least 28 days apart
  • mumps one dose
  • rubella one dose
  • Laboratory serologic proof of immunity (positive titer) for measles, mumps and rubella

Where can I find my records?

You, or your parent/guardian may already have a certificate of immunization showing the dates of administered vaccines. This could be documents such as:

  • Lifetime Immunization Card (please Include copies of both sides) 
  • Migrant health record
  • Union health record
  • Community health plan record
  • Military dependent “shot” record
  • Immunization record card signed by a physician, physician's assistant, or nurse practitioner

I don't have any of those! 

Most students can obtain their immunization records from their doctor’s office, high school or previously attended college health or guidance office. The records submitted must include the student's full name and date of birth, and be stamped and/or signed by the issuing office. Complete the student section of the Immunization Form and submit it along with a copy of your immunization record.

Since requirements vary by state and country, your record is reviewed for compliance with New York State standards. It is important for you to maintain a copy, as the forms are often illegible or lack identifying information required to process the documentation. 

Where can I get the shots if I need them?

Vaccines are not provided on campus. Vaccines are available at your healthcare provider's office and at local pharmacies. Call first: You may need an appointment. Bring your insurance card and/or a form of payment. Costs vary. If you are uninsured, ask the vaccine provider if the manufacturer offers any voucners, or call the Orange County Health Department Immunization Clinic at (845) 360-6587 to inquire about vaccines at reduced cost. You may also find vaccines here.

Name Change

Please be advised that if you have changed your name, your immunization records must be accompanied by supporting documentation (i.e.: Marriage License, Court Order, Divorce Decree, Birth Certificate, and Immigration Papers).  

I'm "old" and no longer have my records! 

Ensure that your high school, previously attended college or any other institution that may have required you to submit records no longer has them on file. If you are still unable to locate your records you can provide proof of immunity to measles, mumps, and rubella with positive titers.

  • Titers are blood tests done at a doctor's office.
  • Students who do not have a primary care provider may call the Wellness Center at (845) 341-4870 for a list of providers who work with our students at reduced rates. Please leave a voice mail. A staff member will respond within 1-2 business days. 
  • The student must submit official lab tests results to the Wellness Center.
  • If the blood tests are negative the student will need to be immunized. Find vaccines here.
  • The student is responsible for all fees related to blood tests and immunizations.

 

I'm a Veteran and don't have a complete record!

If your military immunization records are not immediately available or do not completely document proof of immunity to Measles, Mumps, and Rubella, the Wellness Center encourages you to first explore other avenues of immunization records available such as high school and childhood health records (SEE ABOVE).

If none of these options are applicable, you may show proof of honorable discharge from the armed services within ten years from the date of application to the College and may attend while awaiting receipt of your military immunization records. Please contact the Wellness Center for help with requesting your records from the VA.  

How do I obtain a copy of my records from SUNY Orange?

Students can obtain a copy of their immunization records two ways:

1. View and print your immunization records on Student Self-Serve Banner:

  • Log in to MySUNYOrange. In the Technical Services Tab, in Systems and Services for Students, select letter "I" then choose "Immunizations."
  • Or, log in to MySUNYOrange. In the Technical Services Tab, in Systems and Services for Students, select letter "S" then choose "Student Profile," then click on the immunizations link in the left navigation. 

2. Complete the printable Authorization to Release/Obtain Medical Records form or the online Authorization to Release/Obtain Medical Records form and attach a copy of your photo identification (driver's license, student ID, etc.) Records can be emailed (with permission) or mailed to any school or employer the student designates at no cost.